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Facilities Coordinator
The successful candidate will work as a Facilities Coordinator in the Dubai office. The hours will be from 08.00 am to 5.00pm, however flexibility is required to attend premises to supervise and monitor contractors “out of hours”, including weekends.
Principal Responsibilities:
Office Management function:
- Assist with the co-ordination of the contracts for the Office Management and their renewal dates
- Keep office management/facilities supplier list up to date
- Keep contracts and maintenance schedule spreadsheets up to date
- Liaise with contractors and schedule in routine maintenance visits
- Keep filing up to date (both soft copy and hard copy)
- Ensure Health & Safety documentation is up to date
- Complete weekly H&S check
Facilities Coordinator function:
- Management of daily communication with supply vendors
- Responding to service calls/emails
- Identify cleaning deficiencies in overall facility and proactively identify areas requiring attention
- Ensure the physical appearance of the office is to company standards
- Partner and communicate with building engineers on service requests
- Ad hoc team requirements as they arise, to include:
- Holiday cover for Office Management/Facilities team
Qualifications/Skills Required
- Microsoft Office experience
- Strong Excel and data entry skills a plus
- Detail oriented
- Demonstrates thoroughness and strong ownership of work
- Proactive approach
- Logical and problem solver
- Able to prioritize in a fast moving, high pressure, constantly changing environment;
- Good sense of urgency
- Quick learner
- Good team player with a strong willingness to participate and help others
- Ability to remain calm in a hectic work environment
- Strong communication skills; ability to communicate well with people of all levels
- Friendly and cooperative personality
- Personal integrity; trustworthy and honest
