Mercer Hiring for Administrative Coordinator Job at Dubai Full Time

Join Mercer’s growing and high-performing Team in Dubai! We are currently looking for an Administrative Coordinator who is passionate about supporting our internal employees. Are you are determined and pro-active? Are you a critical thinker with high levels of resilience and strong conceptual skills? Do you seek to develop your professional skills with one of the leading HR Consultancies? If this sounds interesting to you, keep reading!

We will count on you to:

• Work closely with compliance and project managers on contractor onboarding
• Create awareness of all key events and meetings & send timely reminders
• Calendar management for Partner & in certain cases, for Principal level colleagues.
• Organise meetings and utilize Teams/Zoom Video Conferencing. Book meetings rooms internally/externally, as required. Ensure the requirements of the business, for any meetings, are being met.
• Respond to client/prospective client emails on behalf of Partners and Principals, at their request.
• Correspond with clients, on behalf of the company/project manager
• Time entry for Partners and Principals. Ensure that all team members are submitting time regularly and are compliant with Mercer policies and procedures.
• Business travel arrangements; by securing business visas and business cards for all team members.
• Maintain records of all ongoing business requirements.
• Vendor registration for new clients.
• Generate, maintain and renew all necessary codes required by the business on their core operating platform in line with Mercer standard operating procedures. Ensure that valid agreements are saved in line with business practice.
• Work closely with finance and the project manager to issue client invoices.
• Generate system reports for the business.
• Assist the business in maintaining all mandated client related information.
• Drive flash reporting updates on all active projects, to assist in forecasting.
• Provide the business with project level information, as requested.
• New supplier registration.
• Manage the client KYC process.
• Support the third party on-boarding process (affiliates/third party providers) and obtain all required documentation.
• Peer review document production/distribution on a sample basis and provide feedback to project managers/consultants where required.

• What you need to have:

• Bachelor’s Degree in business administration, or any relevant Major.
• At least 3 years of experience ideally gained within an office management or administrative environment.
• Good organization & time management skills.
• Demonstrates intellectual curiosity, an ability to learn quickly, think creatively and critically, as well as having proactive problem-solving skills.
• Superior organizational skills, the ability to manage multiple priorities whilst working to changing deadlines and paying attention to detail.
• Excellent verbal and written communication skills.
• Fluency in English is mandatory

What’s in it for you?

At Mercer, we recognize that our most important asset is our people. We believe in the value of healthy, happy colleagues and promote a culture of caring and well-being. In joining Mercer, you would benefit from working on challenging projects with leading clients across the region, have access to highly flexible work arrangements, participate in training and development programs, and be eligible for benefits such as an employee savings program and private health insurance. You would be part of a professional environment where your career matters to us and is supported in our global organization through regular check-in’s with your line manager and a focus on upskilling you for your next career step. And you will enjoy a great team culture, working with motivated and engaged colleagues from different parts of the world driven by a common purpose –aiming to merge economics and empathy in everything we do!

About us

With more than 25,000 employees in more than 40 countries worldwide, Mercer is the leading global service provider for Human Resources, Talent Management, Employee Health, Retirement and Investment Consulting. We at Mercer work with clients across the globe to solve their most complex challenges related to Health, Wealth and Career related matters.

Next steps

If you are still reading and thinking this opportunity could be of interest to you, please submit your cover letter and one-page CV plus soft copies of your relevant qualifications all in one PDF document to us and we get back to you in due course.