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SPECIAL REQUIREMENTS
Our client, a leading international law firm, is currently wishing to recruit an experienced Legal PA to assist their Funds team.
The firm has a young, vibrant, and dynamic environment. The remit is for someone with a positive can-do approach, enthusiasm, flexibility and strong attention to detail is a must. Excellent English skills both oral and written. Fund management experience is highly regarded but not essential for the right applicant. Excellent benefits and discretionary bonus. They are seeking a minimum of 3 years of experience in an international law firm. Possibility of a relocation package.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- To provide general secretarial support to the Lawyers including (without limitation):
- creating, editing, amending and storing of correspondence and documents in the appropriate electronic matter file, including the preparation of compared documents;
- responding to internal and external telephone enquiries, and ensuring that every call is attended to in a professional and polite manner;
- photocopying, faxing and scanning of documents and correspondence;
- booking meetings and diary management;
- arranging the opening, closing and archiving of accounts and files to include KYC;
- organising cheque requests and collection;
- maintaining and updating details of client contacts and addresses both within the Lawyer’s personal contact database and the Firm’s CMS database;
- familiarisation and compliance with the Firm’s house style;
- supporting other members of the secretarial team and working collaboratively with them to complete work to a high standard and meet required deadlines;
- Following a tailored training programme;
- Prepare closing bibles and arrange for these to be produced as and when necessary.
- To make all necessary filings with all internal and external bodies in relation to, inter alia , special resolutions, ordinary resolutions, amended and restated memorandum and articles of association, and changes of directors and officers.
- To implement and maintain the Lawyer’s billing and collections system, including drafting invoice narratives.
- To maintain accurate records and correspondence files in relation to the Lawyer’s client files.
- To liaise with clients as appropriate and in accordance with Lawyer’s instructions and firm policies.
- To be familiar with, and comply with, Firm policies relevant to the purpose of the job.
- To participate in special projects as and when required in relation to the Firm’s and the Lawyer’s practice areas.
- To carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours
EDUCATION, TRAINING AND QUALIFICATIONS
Essential: A recognised secretarial qualification or significant experience working as a secretary preferably in a legal or professional services firm.
Desirable: A Bachelor’s Degree from a recognised university or college; or an equivalent combination of education and relevant experience.
SKILLS AND ABILITIES
Candidates will need to demonstrate a high level of effectiveness in each of the following skills and abilities:
- Work independently and as a team member;
- Tact and diplomacy to deal with confidential matters;
- Manage a complex and demanding workload and prioritise tasks and projects to meet work standards and personal performance targets;
- Communicate clearly and effectively, both verbally and in writing, with people at all levels of understanding. This will include high quality correspondence;
- Use and update computerised systems, including the intranet, databases, and spreadsheets, and genuine interest in developing IT skills;
- Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements; and
- Work in a flexible manner and respond to changing circumstances.
IT SKILLS
Essential: Microsoft Windows operating systems (recent versions)
Microsoft Word (recent versions)
Microsoft Excel (recent versions)
Microsoft Outlook (recent versions)
Desirable: MS Powerpoint
InterAction
AdEx / CORIS
Deltaview
Adobe Acrobat
Internet navigation for research purposes
SPECIAL REQUIREMENTS
Ability and willingness to work outside normal working hours/days when requested.
