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Location :- Abu Dhabi, Reem IslandBrief about company :- Mazrui International is a diversified holding group with wide variety of businesses in different sectors such as Financial Investment, Oil & Gas (Oilfield Services), Chemicals, Real Estate, Trading, Distribution, Retail, Logistics, Transportation, Hospitality, Education etc. This role is with MZI Holdings (Investment arm of Mazrui International).Website :- https://www.mazruiinternational.ae/ (Main Holding GroupJob Title :- Office In-chargeReporting to :- Finance Manager – Investments and SystemsJob Objective :- Responsible for overseeing and managing the daily operations of the office. You will play a key role in maintaining a productive and organized work environment by providing support to employees, management, and clients.Key Responsibilities/Duties :- Reception:Greet and welcome guests as soon as they arrive at the office.Direct visitors to the appropriate person and office.Answer, screen, and forward incoming phone calls.Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures).Provide basic and accurate information in-person and via phone/email.Receive, sort, and distribute daily mail/deliveries.Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook).Update calendars and schedule meetings.Book meeting roomResponsible for office stationaries & kitchen suppliesOffer refreshments to visitors where appropriateOrganize catering for meetingPerform other clerical receptionist duties such as filing, photocopying, etc.Office Management:Oversee and support all administrative duties in the office and ensure that office is operating smoothlyAdministering the MZI contact emailsHandling Petty cashResponsible for MZI Purchase Orders.Administering IN & OUT Documents, including arranging couriersIssue visitor passes where requiredManage office supplies inventory and place orders as necessarySet up meeting room with necessary stationery and equipmentCoordinate with suppliers for office maintenanceMaintain and manage executive calendars, ensuring all appointments are kept and organized.Finance Support:Assist preparing KYC documentsAssist preparing capital call ordersHandle confidential financial information.Process invoices, expense reports, and purchase orders.Assist with budget tracking and financial reporting.Administrative Support:Assist with the preparation of reports, presentations, and correspondence.Manage and organize company documents, records, and databases.Handle confidential information with discretion.Perform other clerical receptionist duties such as filing, photocopying, etc.Ability & Skills:Knowledge of office management and basic bookkeepingProficient in English (oral and written)Excellent knowledge of MS Office (especially Excel and Word)Strong communication and people skillsGood organizational and multi-tasking abilitiesProblem-solving skillsMaintain a neat and well-groomed appearanceMaintain a high degree of confidentialityAdhere to company policies and proceduresRepresent organization in an ethical and professional mannerCommunicate verbally with confidence and clarityFollow instructions properlySet priorities, plan and organize tasksSchedule activities accuratelyPay attention to detailComplete tasks on timeExperience :- Minimum 3 to 5 years in a similar role in the UAEAcademic Qualifications :- Diploma / graduate degree in any discipline with courses in typing, and general office procedurePlease apply by attaching your CV only if you have relevant experience and qualifications.Due to high volume of applications, only shortlisted candidates will be contacted.
