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Mazars in UAE is hiring a Receptionist with minimum 2 years of experience to be part of our Admin operations in Dubai, United Arab Emirates.Key Responsibilities:• Answer, Screen, and forward incoming phone calls.• Create a welcoming, professional environment for clients and customers.• Direct Visitors to the appropriate person and office.• Organize and maintain paper and electronic files and records, including client information.• Creating and maintaining updated documents and spreadsheets.• Ensure the Reception Area is tidy and presentable.• Provide Basic and Accurate information in-person and via phone/mail deliveries.• Handling incoming and outgoing mail and packages.• Handle renewals and registration of all Dubai Ministries and Government entities.• Manage administrative chores and organisational tasks.• Handle the front desk and maintain visitor records.• Performing an inventory of office supplies and order if needed.• Hotel booking arrangement.• Arrange Travel and Accommodation and prepare vouchers.• Perform other clerical receptionist Duties such as filing, photocopying.Skills:• Excellent communication and interpersonal skills.• Multi-tasking and time-management skills, with the ability to prioritize tasks.• Knowledge of legal terminology and procedures for portal/entities registration is a Must.• Ability to maintain confidentiality and handle sensitive information with discretion.Qualifications:• High School Diploma or equivalent.• Technical Diploma will be an advantage.• Very Strong Communication Skills.• Previous experience in a similar role preferred.• Strong communication and interpersonal skills.• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).• Excellent organizational abilities and attention to details.• Ability to multitask and prioritize tasks effectively.• Professional appearance and demeanour.• Customer service-oriented mindset.• Familiarity with office equipment such as multi-line phones, fax machines, and printers.• Ability to remain calm and composed under pressure.• Knowledge of basic administrative tasks such as filing, data entry, and scheduling appointments.• Financial Background will be an added value.• Fluency in English is required, knowledge of additional languages is a plus.
