Log In
Sign Up
Contract Duration: 1 year (renewable/extendable)
Job Responsibilities:
- Act as the central point of contact for the office.
- Receive guests at the front desk by greeting, welcoming, and directing them appropriately.
- Answer, screening and forwarding incoming phone calls.
- Receive, sort, and distribute daily mails and couriers.
- Provide basic and accurate information in-person and via phone/email.
- Ensure reception area is tidy and presentable, with all necessary stationery and materials (pens, forms and brochures).
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
- Assist and book meeting and conference rooms (through Outlook).
- Order and maintain office supplies and keep inventory of stock (stationery, pantry, kitchen supplies).
- Ensure that printers, coffee machines, and overall office infrastructure are in working order.
- Coordinate with the suppliers, vendors, as well as facilities management for requests and job orders concerning the office.
- Coordinate with drivers and office assistants for day to day activities.
- Assist in document gathering for visa application and documentation.
- Perform other clerical receptionist duties as required.
Skills
Requirements:
- Proven work experience as a Receptionist, Front Office Representative or similar role.
- Proficiency in Microsoft Office Suite, Outlook.
- Hands-on experience with office equipment (e.g. fax machines and printers).
- Professional attitude and appearance, proactive and confident.
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational, multitasking and time management skills, with the ability to prioritize tasks
- Customer service attitude
- Bachelors Degree; additional certification in Office Management is a plus
