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Majid Al Futtaim invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, retail and leisure pioneer across the Middle East, Africa and Asia, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the way people shop, live and play, while maintaining a strong sustainability track record and the largest mall in the world to attain LEED Gold EBOM Certification. We have over 40,000 team members in 15 international markets representing over 100 nationalities – all keeping the customer at the heart of everything we do. If you enjoy being BOLD, PASSIONATE and TOGETHER, then Majid Al Futtaim is the destination for you.
Role Purpose:
The Senior Project Manager (SPM) is a valuable part of the Development team and will report to the Project Director – PM-COE. The SPM will take a leadership role in the delivery of a number of developments or large and complex developments, from inception to handover including all key gateways in accordance with the development brief and within agreed cost/time/quality parameters. In addition, the SPM is expected to contribute to the development of the department’s portfolio wide strategic initiatives.
This SPM for Hotels and Residential will be expected to possess relevant experience to such projects including understanding and coordinating with Hotel Operators, relevant Hotel Consultants etc.
Role Details – Key Responsibilities and Accountabilities:
In addition to the project specific work the SPM will be expected to generally act in the best interests of the company, advance the companies knowledge, understanding and experience of all construction related matters and contribute to the development of the department’s portfolio wide strategic initiatives.
The role of the SPM may vary from project to project, and it will be the SPM’s responsibility to form a strong relationship with the wider project team and ensure his role complements this team. The SPM is expected to take a leadership role and follow the companies Policies and Procedures, however typical Tasks include:-
The role of the SPM may vary from project to project, and it will be the SPM’s responsibility to form a strong relationship with the wider project team and ensure his role complements this team. The SPM is expected to take a leadership role and follow the companies Policies and Procedures, however typical Tasks include:-
- Departmental Strategic Activities
o Contribute to the development of the department by championing strategic initiatives to develop best practice processes, procedures, controls and systems.
o Manage individual team member’s personal corporate and project objectives, monitoring progress and mentoring more junior team members.
o Assist and advise on the annual list of consultants and contractors for approval.
o Assist with the delivery of the approved Business Plan.
o Identify and manage key department, project development and construction risks.
o Maintain good relationships with all major consultant and contracting groups, project managers and key design firms.
o Advance the department and company’s knowledge, understanding and experience of all construction related matters.
o Maintain awareness of regional industry, legislative and professional changes and ensure best practice is embedded within project delivery.
o Acts as an ambassador for the department and MAFP.
o Manage individual team member’s personal corporate and project objectives, monitoring progress and mentoring more junior team members.
o Assist and advise on the annual list of consultants and contractors for approval.
o Assist with the delivery of the approved Business Plan.
o Identify and manage key department, project development and construction risks.
o Maintain good relationships with all major consultant and contracting groups, project managers and key design firms.
o Advance the department and company’s knowledge, understanding and experience of all construction related matters.
o Maintain awareness of regional industry, legislative and professional changes and ensure best practice is embedded within project delivery.
o Acts as an ambassador for the department and MAFP.
- Pre-Development Activities
o Assist the development team in establishing the design and development briefs for the development, including the overall masterplan, the functional criteria, outline concept design and financial performance of the development.
o Establish and maintain a Master Development Programme.
o Appoint a consultant team to assist with the development as necessary and develop the Scheme Design through staged gateway sign offs.
o Assist the development team with the planning, consents. permits and other regulatory applications for consent.
o Assist the development team discussions with appropriate outside groups who may influence the development or construction including any Tenant, Purchaser or Fund, JV Partner, Development partner, adjoining owner, environmental group, archaeological department, statutory undertaker.
o Assist and Advise the Development team in the negotiation of tenant leases ensuring detailed landlord and tenant obligations are clearly understood, costed and analysed. Ensure any specific landlord obligations are incorporated into the landlords design.
o Assist and advise, as required, in the negotiation for the assembly of development land.
o Ensure necessary Building regulation/permit applications and in particular building regulation waivers are obtained.
o Arrange, attend and if necessary chair design team, policy, progress and other appropriate liaison meetings.
o Consult with the Insurance Brokers to ensure that our Insurance interests are maintained and safeguarded.
o Establish and maintain a Master Development Programme.
o Appoint a consultant team to assist with the development as necessary and develop the Scheme Design through staged gateway sign offs.
o Assist the development team with the planning, consents. permits and other regulatory applications for consent.
o Assist the development team discussions with appropriate outside groups who may influence the development or construction including any Tenant, Purchaser or Fund, JV Partner, Development partner, adjoining owner, environmental group, archaeological department, statutory undertaker.
o Assist and Advise the Development team in the negotiation of tenant leases ensuring detailed landlord and tenant obligations are clearly understood, costed and analysed. Ensure any specific landlord obligations are incorporated into the landlords design.
o Assist and advise, as required, in the negotiation for the assembly of development land.
o Ensure necessary Building regulation/permit applications and in particular building regulation waivers are obtained.
o Arrange, attend and if necessary chair design team, policy, progress and other appropriate liaison meetings.
o Consult with the Insurance Brokers to ensure that our Insurance interests are maintained and safeguarded.
- Development Feasibility and Cost Control
o Assist the Development team in establishing budgets for the development through management of the commercial managers on the project. In particular establish, own and manage budgets for any account in connection with the construction of the development, appointment of the professional design team and any other relevant accounts as agreed with the Project Owner
o Manage feasibility design options in line with scheme development
o Assist the development team in the preparation of any financial appraisal and feasibility studies relating to the development including budget estimating, cost planning, cashflow forecasting and advice on procurement, and development programme.
o Assist the development team with the assembly and maintenance of a project Risk register
o Maintain a cost control system throughout the project, providing regular financial updates to the development team and Project leader. Ensure sound financial project management including accurate budget forecasts to completion, cashflows and financial tracking of key accounts
o Agree, finalize and appropriately close and document all budget accounts prior to the Project Close.
o Manage feasibility design options in line with scheme development
o Assist the development team in the preparation of any financial appraisal and feasibility studies relating to the development including budget estimating, cost planning, cashflow forecasting and advice on procurement, and development programme.
o Assist the development team with the assembly and maintenance of a project Risk register
o Maintain a cost control system throughout the project, providing regular financial updates to the development team and Project leader. Ensure sound financial project management including accurate budget forecasts to completion, cashflows and financial tracking of key accounts
o Agree, finalize and appropriately close and document all budget accounts prior to the Project Close.
- Procurement
o Establish the most suitable method of procurement of construction services. Prepare Procurement Strategy and present to Development.
o Instruct, manage and ensure that appropriate procurement and tendering documentation is prepared appropriately detailing the design and the requirements of the employer in respect of the construction of the development in accordance with the agreed development programme and the agreed procurement strategy.
o Prepare appropriate tender analysis and recommendations.
o Ensure appropriate internal and external approvals are in place prior to Contractor appointment.
o Appoint suitable Contractor(s) to carry out the construction.
o Instruct, manage and ensure that appropriate procurement and tendering documentation is prepared appropriately detailing the design and the requirements of the employer in respect of the construction of the development in accordance with the agreed development programme and the agreed procurement strategy.
o Prepare appropriate tender analysis and recommendations.
o Ensure appropriate internal and external approvals are in place prior to Contractor appointment.
o Appoint suitable Contractor(s) to carry out the construction.
- Detailed Design, Construction and Development Delivery
o Develop the detailed design ensuring concept and schematic design intent is protected.
o Ensure the issue of construction and production information and the release of other information is issued in accordance with development, construction, design and procurement programmes.
o Ensure that appropriate building contract documents are prepared and executed
o Ensure that the Contractor builds in accordance with the requirements of the Employer.
o Monitor progress on site and minimize actual and potential delays to the construction programme
o Ensure that interim and final valuations are prepared and regular (monthly) certificates are issued
o Liaise with 3rd parties (incoming tenants and occupiers, purchasers, funders, etc..) and co-ordinate their requirements in connection with the development
o Manage and procure any Approved Employers Change requirements using an agreed Change order process ensuring development team approval in line with the development appraisal and board approved sums
o Ensure the Building Contract is administered in accordance with its terms, and ensure that all statements of practical completion are issued
o Manage, monitor, co-ordinate and control all aspects of the project including but not limited to time, quality, cost, value, risk logistics, neighbor relations, safety, quality, M&E, design and environment
o Identify & manage key construction risks and oversee the resolution of disputes with contractors.
o Manage the tenant fit out process in conjunction with in-house retail delivery team, including commissioning of plant & machinery before hand-over.
o Take responsibility for ensuring safe working practices are adhered to for all site personnel
o Ensure the issue of construction and production information and the release of other information is issued in accordance with development, construction, design and procurement programmes.
o Ensure that appropriate building contract documents are prepared and executed
o Ensure that the Contractor builds in accordance with the requirements of the Employer.
o Monitor progress on site and minimize actual and potential delays to the construction programme
o Ensure that interim and final valuations are prepared and regular (monthly) certificates are issued
o Liaise with 3rd parties (incoming tenants and occupiers, purchasers, funders, etc..) and co-ordinate their requirements in connection with the development
o Manage and procure any Approved Employers Change requirements using an agreed Change order process ensuring development team approval in line with the development appraisal and board approved sums
o Ensure the Building Contract is administered in accordance with its terms, and ensure that all statements of practical completion are issued
o Manage, monitor, co-ordinate and control all aspects of the project including but not limited to time, quality, cost, value, risk logistics, neighbor relations, safety, quality, M&E, design and environment
o Identify & manage key construction risks and oversee the resolution of disputes with contractors.
o Manage the tenant fit out process in conjunction with in-house retail delivery team, including commissioning of plant & machinery before hand-over.
o Take responsibility for ensuring safe working practices are adhered to for all site personnel
- Handover, Post Construction and Project Close
o Co-ordinate the handover of all building and development sections
o Ensure all appropriate testing and regulatory building consent certificates, operation and maintenance manuals and record drawings are produced
o Arrange for occupiers and staff to be instructed and trained for the appropriate building use
o Ensure remedial works and resolution of building defects are completed timely and that appropriate making goods defects certificates are issued
o Conclude final account negotiations with all Contractors, Consultants and Suppliers. Ensure that appropriate and proper retentions are released
o Ensure lessons learnt workshops and documentation is prepared and made available for the benefit of future projects
o Ensure all appropriate testing and regulatory building consent certificates, operation and maintenance manuals and record drawings are produced
o Arrange for occupiers and staff to be instructed and trained for the appropriate building use
o Ensure remedial works and resolution of building defects are completed timely and that appropriate making goods defects certificates are issued
o Conclude final account negotiations with all Contractors, Consultants and Suppliers. Ensure that appropriate and proper retentions are released
o Ensure lessons learnt workshops and documentation is prepared and made available for the benefit of future projects
- Generally
o Ensure that the payment of contractors and professional consultants Invoices are timely managed through the commercial team.
o Manage, advise and resolve any disputes in connection with the development generally.
o Generally assist the development team to ensure that relevant approving authorities and boards are kept informed and updated of general development progress
o Generally Assist the Development team in securing as necessary any board consents and approvals for initial and subsequent monies to complete the development
o Generally be aware of and ensure the Project Design and Delivery respects the Companies Sustainable development aspirations.
o Generally ensure the project Design & Delivery respects the company’s aspirations on Health and Safety.
o Manage, advise and resolve any disputes in connection with the development generally.
o Generally assist the development team to ensure that relevant approving authorities and boards are kept informed and updated of general development progress
o Generally Assist the Development team in securing as necessary any board consents and approvals for initial and subsequent monies to complete the development
o Generally be aware of and ensure the Project Design and Delivery respects the Companies Sustainable development aspirations.
o Generally ensure the project Design & Delivery respects the company’s aspirations on Health and Safety.
Functional/Technical Competencies:
Experience of leading, managing and motivating a team (both internally and external consultants etc.) on multi projects or large and complex projects
Experience of managing budgets and forecasting expenditure
Experience of key project processes such as design principals and management, construction processes, procurement and tendering
Sound Knowledge of health and safety, contract law, environment and building regulations
Excellent IT skills
Effective communicator with excellent influencing and negotiating skills
Ability to work in a pressurized environment
Results and focused individual
Excellent analytical and problem solving skills using a flexible pragmatic approach
Enthusiastic and able to inspire others
Ability to adapt to and manage change
Knowledge and understanding of Industry best practice.
Relevant professional qualifications
Experience of managing budgets and forecasting expenditure
Experience of key project processes such as design principals and management, construction processes, procurement and tendering
Sound Knowledge of health and safety, contract law, environment and building regulations
Excellent IT skills
Effective communicator with excellent influencing and negotiating skills
Ability to work in a pressurized environment
Results and focused individual
Excellent analytical and problem solving skills using a flexible pragmatic approach
Enthusiastic and able to inspire others
Ability to adapt to and manage change
Knowledge and understanding of Industry best practice.
Relevant professional qualifications
Required Background:
Bachelor’s degree in Engineering or equivalent. Certification in Project Management is highly desirable.
Minimum 12 years work experience in Construction and Project Management function within the Hospitality, Residential sectors. Extended experience in the UAE or GCC is desirable and will be looked upon favorably.
Minimum 12 years work experience in Construction and Project Management function within the Hospitality, Residential sectors. Extended experience in the UAE or GCC is desirable and will be looked upon favorably.
