Majid Al Futtaim Hiring for Retail Admin Coordinator Job at Dubai Full Time

Role Purpose:

The Retail Coordinator is responsible for the coordination and administration of all purchase orders for non-merchandize products and services and arranging travel bookings for MAF Fashion business trips.

Responsibilities will include, but will not be limited to the following:

Operational Responsibilities

People

• Raise Purchase Requisitions & Purchase Orders for all non-merchandize products and services requests (packaging, Marketing, IT equipment, Facility management…etc.) and follow through to ensure they are approved.
• Maintain a tracker of all Purchase Requisitions & Purchase Orders raised and updated
• Receiving of GRNs after getting the confirmation of job completion or delivery of service
• Monitor the Kofax payment process
• Work closely with CPO to obtain best hotel rates
• Process flights and hotel bookings for business trips and new joiners ensuing the travel policy and budget are followed.
• Updating the travel security platform where required
• Maintain and update all necessary records, files and database related to travel bookings and spending
• Contribute and support the business in achieving the Dare Today, Change Tomorrow sustainability strategy.

• Coordinate with internal customers for their travel booking requests ensuring timely processing of the bookings while adhering to the travel policy
• Work closely with all internal departments and external vendors to build and develop professional working relationships.
• Support in promoting sustainability initiatives to transform the lives of the community and contribute to the net positive impact, and health and wellness.

KPIs

• Efficient control and follow up
• Effective coordination of travel booking
• Quality and accuracy of work
• Prompt response to queries
• Sustainability initiatives

Functional / Technical Competencies

• Detail orientation
• Reporting skills
• Systems savvy

Behavioural Competencies

• Leads the Way – Is able to prioritize work based on urgency and impact. Is able to communicate objectives in a clear manner. Reaches out to colleagues for support as and when needed to ensure timely delivery of objectives. Takes initiative to create positive energy. Enthusiastic about new challenges.
• Drives Impact – Is able to identify key pieces of information required for delivery of work. Identifies areas of risk within own role. Understands when things are urgent. Takes ownership and escalates where required in a timely manner.
• Thinks Customer – Actively listens and demonstrates understanding for customer’s stated and unstated expectations, and understands what is needed to deliver on expectations. Delivers value and quality to the customer. Understands “customer first” mindset.
• Thinks Group – Understands how and where own role / work fits in the overall company. Demonstrates willingness and ability to collaborate. Actively achieves targets. Communicates well with colleagues. Listens attentively. Does not shy away from collaborating.
• Develops Talent – Suggests ways of improving efficiency. Spends time learning and improving. Regularly seeks feedback. Responds honestly to difficult questions and gives relevant feedback when required.
• Fosters Innovation – Does not hesitate to share new ideas. Is curious and takes inspiration from best practices. Demonstrates creativity in day to day work.

Qualifications & Experience

Qualifications / Education

• Graduate degree or professional qualification in Administration

Experience

• 3-4 years in business administration or Retail coordination.