Majid Al Futtaim Hiring for Office Coordinator at Dubai Full Time

. Responsible for managing the Dubai Managing Directors office, sustaining and reviewing standards for administration and secretarial support throughout Tilal Al Ghafs Development team. Role Details – Key Responsibilities and Accountabilities:Sorts incoming and outgoing mail and handles routine correspondence independently.Handles administrative duties via taking dictation, typing, retrieving information, filing and performing self-correspondence.Arranges appointments and organizing meetings for the Dubai Managing Director.Arranges travel itinerary, travel arrangements and hotel bookings for the team.Ensures smooth and efficient functioning of the office by providing necessary equipment, stationery materials, company cars, drivers, pantry supplies and meeting rooms.Keeps track of leave records of the Projects staff.Greets and screens visitors and telephone calls.Keeps sensitive material in confidence when requested.Observes and implements established policies and procedures.Ensures that all documents, letters, reports, presentations, internal notes and KPIs are prepared, collected and combinedas per agreed timeline and qualityEnsures that all tasks requested by the Dubai Managing Director are followed-up on by the concerned departments.Raises i-expense, purchase requisitions and POs on Oracle.Coordinates staff onboarding, offboarding and inductions.Organizes events and celebrations as and when required.Handles other jobs assigned from time to time(liaising with the team on various ad-hoc daily assignments/tasks).Requirements:University degreeA pleasant, presentable personality with an honest, open, warm character and mannersA minimum of 5 years experience with an excellent past record Smart appearance and demeanor.Self-confident, self-reliant and a self-starterExcellent communication and presentation skills both written and oral in English and ArabicEnergetic / high work ethicResourceful