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The Role
We are searching for a document controller to handle the intake, management, and storage of our company’s documents. • In this role, you will be required to review, process, and file documentation as well as manage the smooth running of all our documentation operations. • You will maintain project documents. • You will ensure that accurate information is distributed throughout an organisation, on time, to the people who need it. • You will work with technical documents and you will sort and store electronic and hard copy documents for designers, surveyors, architects and other colleagues. • To ensure success as a document controller you should be up to date with document management processes and have a detail-oriented mindset. • A top-notch document controller will have an extensive understanding of document management software and be able to handle document access in taking and archiving responsibilities. Document Controller Responsibilities: • Handling intake, scanning, verification, and storing documents. • Filing and archiving relevant documentation. • Retrieving files for other employees and customers when needed. • Designing templates for documents, file types, and document databases. • Checking and editing documents for accuracy and compliance. • Controlling the flow of documents in and out of the department. • Reporting errors or developments regarding document storage. • Ensuring the secure destruction and disposal of sensitive documents. • Updating and maintaining document management systems and physical records. • Maintaining the security of confidential documents. • Assisting employees with accessing documents through our document management system. • Controlling company and project documentation • Following and improving document control procedures • Ensuring all documentation meets formal requirements and required standards • Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals • Producing document progress reports for senior managers • Conducting regular reviews and document audits • Using computers to organise and distribute documents within a company • Helping in the planning stages of a specific project • Ensure documents are shared at key times to facilitate timely project completion • Working in an office. • Handling intake, scanning, verification, and storing documents. • Filing and archiving relevant documentation. • Retrieving files for other employees and customers when needed. • Designing templates for documents, file types, and document databases. • Checking and editing documents for accuracy and compliance. • Controlling the flow of documents in and out of the department. • Reporting errors or developments regarding document storage. • Ensuring the secure destruction and disposal of sensitive documents. • Updating and maintaining document management systems and physical records. • Maintaining the security of confidential documents. • Assisting employees with accessing documents through our document management system.
We are searching for a document controller to handle the intake, management, and storage of our company’s documents. • In this role, you will be required to review, process, and file documentation as well as manage the smooth running of all our documentation operations. • You will maintain project documents. • You will ensure that accurate information is distributed throughout an organisation, on time, to the people who need it. • You will work with technical documents and you will sort and store electronic and hard copy documents for designers, surveyors, architects and other colleagues. • To ensure success as a document controller you should be up to date with document management processes and have a detail-oriented mindset. • A top-notch document controller will have an extensive understanding of document management software and be able to handle document access in taking and archiving responsibilities. Document Controller Responsibilities: • Handling intake, scanning, verification, and storing documents. • Filing and archiving relevant documentation. • Retrieving files for other employees and customers when needed. • Designing templates for documents, file types, and document databases. • Checking and editing documents for accuracy and compliance. • Controlling the flow of documents in and out of the department. • Reporting errors or developments regarding document storage. • Ensuring the secure destruction and disposal of sensitive documents. • Updating and maintaining document management systems and physical records. • Maintaining the security of confidential documents. • Assisting employees with accessing documents through our document management system. • Controlling company and project documentation • Following and improving document control procedures • Ensuring all documentation meets formal requirements and required standards • Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals • Producing document progress reports for senior managers • Conducting regular reviews and document audits • Using computers to organise and distribute documents within a company • Helping in the planning stages of a specific project • Ensure documents are shared at key times to facilitate timely project completion • Working in an office. • Handling intake, scanning, verification, and storing documents. • Filing and archiving relevant documentation. • Retrieving files for other employees and customers when needed. • Designing templates for documents, file types, and document databases. • Checking and editing documents for accuracy and compliance. • Controlling the flow of documents in and out of the department. • Reporting errors or developments regarding document storage. • Ensuring the secure destruction and disposal of sensitive documents. • Updating and maintaining document management systems and physical records. • Maintaining the security of confidential documents. • Assisting employees with accessing documents through our document management system.
Requirements
Document Controller Requirements: • 3 years experience in document management, archive management, or records management. • Knowledge of document management systems like Sharepoint, MSTeams • An excellent grasp of Microsoft Office programs. • Top-class typing and report writing skills. • Detail-focused document organizing abilities. • Familiarity with the relevant regulations regarding document keeping and handling. • Able to proactively manage database changes using software management systems. • Time-oriented approach to handling queries and tasks.
About the company
We make creative projects happen. We’re an international, multidisciplinary practice of designers, managers, creatives, entrepreneurs, strategists, and operational experts working across space, experience and identity. We pride ourselves on having a diverse portfolio of fun projects and clientele. Of course, we do all this with your needs and ambitions in mind. Which is why around 90% of our work is repeat business from happy clients.
