Lucy Electric Hiring for Personal Assistant to Director Job at Dubai Full Time

Job Title: Personal Assistant to Director

Reports to: Director – Sales & Marketing

Location: Lucy Middle East, Jebel Ali, Dubai

Job Purpose:

Enhances effectiveness, by providing information & support to the business and management.

Key Accountabilities:

• Devising and maintaining office systems, including data management and filing.
• Providing direct support to the director.
• Providing administrative and IT support for the director.
• Handling C level customers (VIP) and company board members.
• Screening phone calls and requests, and handling them when appropriate
• Organizing meetings and appointments.
• Dealing with correspondence, Preparation of documents, reports and presentations.
• Organizing and attending meetings and ensuring their smooth running.
• Liaising with clients, suppliers, and other staff.
• Attends telephone calls, faxes, and emails.
• Handles visit / transit visa application, travel booking, hotel reservation, guest entertainment, gate passes, logistics…etc.
• Relationship development with local suppliers (corporate rates with hotels, caterers…etc.)
• Business: Conferences/meetings/lunches/dinners arrangements.
• Reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• The point of contact between the executives and internal or external colleagues.
• Quarterly Budget Presentation preparation.
• Coordinate monthly management meeting reports.
• Preparing and submitting reports, expenses, memos, letters, and other documents.
• Monitoring and analyzing energy consumption, measuring CO2 impact from local and international logistics.
• Attending H&S meetings and taking actions as needed.

Job Context

The position is responsible to:

• Undertake any other duties and responsibilities as required / instructed by your line manager.
• Contributes to team effort by accomplishing related results as needed.
• Comply with all company policies and procedures and maintain confidentiality of information relating to the company’s business and staff.

Qualifications, Experience & Skills:

Education: Minimum Bachelor’s degree in any stream.

Experience: Minimum 3 years’ experience working as Personal Assistant to a GM or Director level.

Job-Specific Skills:

• Good interpersonal skills
• Ability to multitask
• Organizational skills
• Communication and presentation skills
• Microsoft Office Skills
• Secretarial skills
• 
  Proficiency in English and Arabic (a must)
• French language is a plus.

Behavioral Competencies:

• Confident with an outgoing personality
• Smart appearance and well groomed.
• Customer focused and creative mind
• Organized and detail oriented
• Good Interpersonal skills
• Adaptability