LEOS International Hiring for Office Manager at دبي Full Time

Overview:LEOS Developments Real Estate, a leading real estate development company based in Dubai, is seeking a competent and organized Office Manager to oversee administrative operations and ensure the smooth functioning of the office. The Office Manager will play a vital role in managing office procedures, coordinating administrative tasks, and providing support to senior management and staff.Responsibilities:Office Administration:Oversee daily office operations, including managing office facilities, supplies, equipment, and services to ensure a productive and efficient work environment.Develop and implement office policies, procedures, and guidelines to standardize administrative processes and enhance operational efficiency.Calendar and Meeting Management:Coordinate and schedule meetings, appointments, and conferences for senior management, utilizing calendar management tools and communication platforms to ensure effective time management.Prepare meeting agendas, presentations, and materials, and provide logistical support for meetings, including room setup, catering arrangements, and audiovisual equipment.Administrative Support:Provide administrative support to senior management and department heads, including drafting correspondence, preparing reports, and organizing travel arrangements.Assist in preparing and editing documents, presentations, and spreadsheets, ensuring accuracy, completeness, and adherence to company standards.Records Management:Maintain organized and up-to-date records, files, and documentation, both electronically and in hard copy, ensuring confidentiality, security, and compliance with data protection regulations.Establish and maintain filing systems and document repositories for easy access and retrieval of information.Vendor Management:Liaise with external vendors, suppliers, and service providers to negotiate contracts, manage vendor relationships, and ensure timely delivery of services and supplies.Monitor vendor performance, review service agreements, and resolve any issues or disputes in accordance with contractual terms.Health and Safety Compliance:Ensure compliance with health and safety regulations, policies, and procedures, conducting regular inspections of the office premises and implementing corrective actions as needed.Coordinate emergency preparedness drills, evacuation procedures, and first aid training for staff to maintain a safe and secure work environment.Qualifications:Bachelor’s degree in Business Administration, Office Management, or a related field.Minimum of 3 to 5 years of experience in office management or administrative roles, preferably in the real estate or property development industry.Strong organizational, multitasking, and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.Excellent communication and interpersonal skills, with a customer service-oriented approach and the ability to interact effectively with internal and external stakeholders.Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and office management software.Attention to detail, discretion, and professionalism in handling confidential information and sensitive matters.Knowledge of local regulations and compliance requirements related to office management, health and safety, and data protection.