lecocqassociate Hiring for Administrative Assistant at دبي

We are looking for a smart and self-driven individual to join our Dubai team as an Administrative Assistant. The ideal candidate will exhibit high standards, excellent communication skills, initiative, and the ability to prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.ResponsibilitiesAnswer and direct phone calls and cover the reception deskOrganize and schedule appointments and meetings and book conference calls, rooms, taxis, couriers, hotels, restaurants, etc.Maintain contact listsProduce and distribute correspondence memos, letters, and formsAssist in the preparation of regularly scheduled reportsOrder office suppliesSubmit and reconcile petty cash expense reportsHandle multiple projectsEnsure equipment operation by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.Maintain supplies inventory by checking stock to determine the level of inventory, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.Handle sensitive information in a confidential mannerDevelop and update administrative systems to make them more efficientMaintain up-to-date employee holiday recordsGreet and assist visitors to the officeConduct data entryKey RequirementsTo have excellent interpersonal (written and verbal) skills and a positive, pleasant and energetic personality.Bachelor’s degree or equivalent experienceAbility to multitaskProficient in Microsoft Office suiteFluent in EnglishPreferred QualificationsIntermediate FrenchExperience in the fieldApplicationKindly apply via our website:Careers (lecocqassociate.com)