Log In
Sign Up
br{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]>
The purpose of this position is to provide administrative and clerical support to the Rolling Stock & Depot Section of Dubai Metro (Engineering & Maintenance Department).
MAIN RESPONSIBILITIES The Administration Officer will be responsible for providing administrative and clerical support to the Rolling Stock & Depots Section including official letters, emails, reports and minutes of meetings. Responsible in scheduling meetings and coordination of appointment diaries, filing system and records. Responsible for daily updating of data and preparation of daily and weekly reports as required by the department. Responsible for monitoring training documents required for Rolling Stock & Depots section. Maintain soft copies of standard templates and formats to facilitate consistent & efficient documentation. Create and maintain an efficient filing system. Coordinates company events including briefings/presentations to make sure it runs smoothly and successfully. managing details like location, selecting menus, accommodation and transportation. Ensure that written correspondence and internal letters are distributed to the concerned department/people. Assist in the preparation of engineering & maintenance monthly reports. Assist in the preparation of presentations, proofreading/ formatting documents, and assisting with correspondence, memos, charts, tables, graphs, plans, etc. SAP user – Site Purchasing Coordinator. (SRM, Trips, Petty Cash). To perform as My HR super user, provide support and act as the first point of contact for employees in relation to the use of My HR Employee Self-Service. Perform and carry out other duties as instructed/directed by the Rolling & Stock Depots Manager.
KEY SKILLS
Perform advanced clerical or administrative work requiring excellent communication and coordinating skills. may also coordinate the work of a small admin team consisting of 2 or 3 staff. Possess strong PC skills including proficiency with MS Outlook, Word, Excel and PowerPoint applications and the ability to learn new software-based applications. Strong organizational skills, detail-oriented, and the ability to handle multiple priorities and ability to maintain confidentiality in handling highly sensitive, confidential and non-routine information.
EXPERIENCE
Must have a minimum 3 years of working experience in providing administrative and clerical support to a group of individuals in a fast-paced environment .
EDUCATIONAL QUALIFICATION Mush hold a vocational trade certificate, diploma, or degree in a related discipline.
