Jacobs Hiring for UAE National – Personal Assistant Job at Dubai Full Time

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the “why” of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we’re integrating a multitude of these solution elements to build the smart environments of tomorrow.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

Your Impact:

At Jacobs, we push the limits of what’s possible to make the world smarter, more connected and more sustainable. In our transport work, that means designing innovative solutions to move people and goods safely and efficiently across the globe. From rail systems mobilising accessible transit, to ports linking land and sea – when it comes to connecting the people and places of tomorrow, the future of transport depends on us.

Bring your curiosity, talent for multi-tasking, and extreme attention to detail, and we’ll help you grow, pursue and fulfill what drives you – so we can make big impacts on the world, together.

As a UAE National – Personal Assistant, you will be providing administrative and secretarial support to the head of sector for Transport and Logistics by preparing correspondence, supporting with the numerous daily electronics signing of documents (some of which are confidential), supporting with organizing meetings, taking and briefing notes, preparing and approving expense reports as well as any other task needed for the proper functioning of the sector (e.g. supporting with organizing events and dinners). You will be responsible for ensuring the smooth flow of all day-to-day activities by managing a high volume of meeting scheduling, arranging travel and coordinating activities.

You will form part of the administrative function where you will interact with the head of sector by coordinating and arranging meetings, maintaining the database, preparing monthly status reports of incoming confidentiality forms and preparing letters. You will be acting as primary contact and key resource providing liaison between staff and the client. You will be responsible for taking notes at weekly meetings and project team weekly update meetings and preparing action Item list for review by attendees. You will manage general office administration activities by coordinating and resolving equipment and facilities issues managing area filing (electronic and hard copy, including email) following records management guidelines, creating, and filing documentation.

Here’s What You’ll Need:

As a successful candidate you will have a strong knowledge of DMS (Document Management System), with strong communication and relationship-building skills. You must be proficient in MS Office.

Jacobs. A world where you can.

From our inclusive employee networks, to our positive mental health champions – we are committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally – and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we have gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You will uncover flexible working arrangements, benefits, and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you will discover how you can cultivate, nurture and achieve your goals – all at a single global company.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.