ISP Middle East Hiring for Admin Assistant – UAE Nationals for Dubai Schools Job at Dubai Full Time

Description

ISP Admin Assistant Role Profile

Purpose of Role

The Admin Assistant has to ensure the efficient and effective management of the school reception and undertake general administrative duties.To provide secretarial, administrative and clerical support to the SLT.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Admin Assistant Key Responsibilities

• Undertake confidential secretarial, administrative and clerical duties relating to all aspects of the SLT’s work, including management of the diary, correspondence and records.
• Manage hospitality for meetings, events and functions throughout the year.
• Receive and appropriately deal with all incoming electronic communications to the school’s general email, using own judgement to re-direct mails to the appropriate staff member or department.
• Establish and maintain excellent relationships with pupils, parents, staff and other professionals.
• Ensure all visitors to the school are greeted respectfully and professionally and signed-in appropriately.
• Answer the telephone in a pleasant, informed manner, dealing with queries and taking messages.
• Provide general administrative support to school staff, such as preparing letters, photocopying, filing and faxing documents.
• Update records and databases when information has changed.
• Assist with the administration and organisation of school photos.
• Maintain a professional reception area.
• Arrange interviews and assessments with prospective families.
• Comply with all school policies and procedures relating to child protection, security, confidentiality and data protection, reporting all concerns to the appropriate person.

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description. Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers

Skills, Qualifications and Experience

Position Requirements:

Person specification

• Excellent organisation skills
• High proficiency with all Microsoft software packages including Word, PowerPoint and Excel
• Familiar with complex filing systems
• A team player

Competencies

• High attention to detail
• Ability to multi-task
• Prioritises tasks and organises own time effectively
• Ability to communicate with all levels of seniority confidently
• Ability to deliver practical solutions to problems

Qualifications

• Degree educated

Experience

• A minimum of 2 years of office administration experience

Location

• Dubai, UAE

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.