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The Role
We are seeking an experienced administrator to join this boutique privately owned organization. This is a multi-faceted and generalist administration role that involves managing and supporting projects across a wide range of subject matter. There will be changing priorities and business requirements that will require quick and decisive action and candidates must be proactive in identifying areas of need. Key responsibilities will include administration across key business functions, such as HR and finance support, general office management and property and facilities administration. The role is the first point of contact for all maintenance issues. You will need to form strong working relationships with contractors, sub-contractors and you will constantly follow up on quotations, service providers and recommend any changes necessary. Management of key inventory, procurement of goods and services and the overall financial management and negotiation of best terms will form large parts of the role. General administration responsibilities include providing project support and transactional support, facilitating implementation, thorough planning, through to completion and being the first point of contact for employees and suppliers for all property and vehicle asset related invoices and administration. You will also be involved in researching various topics, providing recommendations and drafting or reviewing documentation and correspondence, facilitating management sign off and approval of all invoices and paperwork, coordinating calls and meetings, maintaining action lists and preparing reports.
We are seeking an experienced administrator to join this boutique privately owned organization. This is a multi-faceted and generalist administration role that involves managing and supporting projects across a wide range of subject matter. There will be changing priorities and business requirements that will require quick and decisive action and candidates must be proactive in identifying areas of need. Key responsibilities will include administration across key business functions, such as HR and finance support, general office management and property and facilities administration. The role is the first point of contact for all maintenance issues. You will need to form strong working relationships with contractors, sub-contractors and you will constantly follow up on quotations, service providers and recommend any changes necessary. Management of key inventory, procurement of goods and services and the overall financial management and negotiation of best terms will form large parts of the role. General administration responsibilities include providing project support and transactional support, facilitating implementation, thorough planning, through to completion and being the first point of contact for employees and suppliers for all property and vehicle asset related invoices and administration. You will also be involved in researching various topics, providing recommendations and drafting or reviewing documentation and correspondence, facilitating management sign off and approval of all invoices and paperwork, coordinating calls and meetings, maintaining action lists and preparing reports.
Requirements
To be considered, applicants must possess an Undergraduate degree in business administration possess experience in property administration. Exceptional administrative and organisational skills with a flawless attention to detail in every aspect. This is a small team and candidates must demonstrate calm and patience, showing flexibility within this boutique environment. Candidates must possess a valid, clean UAE license and own car
About the company
Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors. Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region. Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy. Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates.