IPL International Hiring for Personal Assistant Job at Dubai Full Time

Responsibilities & Tasks:

a) Acting as a first point of contact: dealing with correspondence and phone calls.

b) Managing diaries and organizing meetings and appointments, tickets, trips, etc.

c) Reminding the manager/executive of important tasks and deadlines.

d) Typing, compiling and preparing reports, presentations and correspondence.

e) Managing databases and filing systems.

f) Implementing and maintaining procedures/administrative systems.

g) Liaising with staff, suppliers and clients.

h) Collating and filing expenses.

i) Conducting research on behalf of the manager.

j) Dealing with incoming email, faxes and post, often corresponding on behalf of the manager

k) Producing documents, briefing papers, reports and presentations

l) Act as the first point of contact for the employer as necessary

m) Manage the employer’s calendar and appointment scheduling

n) Read and write correspondence in mail, strong email correspondence skills are mandatory.

Minimum Educational Qualifications & Previous Experience:

• BSc/BA in business administration or relevant field.
• Advance training or education in administrative functions required.
• Five (5) or more years of experience in administrative roles required.

d. Driving license desirable

e. Age 24-30 years

Other Skills:

• Ability to interact effectively with people from diverse backgrounds.
• Ability to communicate effectively, verbally and in writing.
• Ability to problem-solve issues.
• Proficient in Microsoft Office applications (i.e., Word, Excel, PowerPoint, Outlook specifically), and database uses.
• Must be honest, dependable, and able to meet deadlines.
• Must be organized and able to handle multiple tasks.
• Self-motivated and able to work independently.
• Willingness to accommodate requests for support outside of regular business hours on occasion, with appropriate notice.

Job Type: Full-time

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)