International Gemological Institute – IGI Hiring for Front Office Coordinator at دبي Full Time

We are seeking a Front Desk Coordinator (Arabic Speaker) who embodies a pleasant personality and has experience in similarer duties. The ideal candidate should be proficient in Excel, email communication, and be able to thrive in a fast-paced environment.Key Responsibilities:1. Front Desk Management:•Greet clients, visitors, and agents in a friendly and professional manner.• Direct clients to the appropriate personnel and assist as needed.2. Phone and Email Communication:• Answer and direct incoming calls to the relevant departments or individuals.• Respond to general inquiries, provide information, and forward messages to the appropriate recipients.• Manage company email accounts, reply to inquiries, and redirect emails as necessary.4. Administrative Support:• Assist with data entry, document filing, and office organization.• Help prepare presentations, reports, and documents as required.• Coordinate and manage office supplies and inventory.5. Client Services:• Provide basic information about education and services offered by the company to walk-in clients.• Handle client inquiries and ensure they are connected with the appropriate agent or department.Qualifications:• Proven work experience as a receptionist or similar role• Proficiency in Microsoft Office Suite, especially Excel• Hands-on experience with office equipment (e.g. fax machines and printers)• Professional attitude and appearance – Solid written and verbal communication skills – Ability to be resourceful and proactive when issues arise• Excellent organizational skills• Multitasking and time-management skills, with the ability to prioritize tasks• Customer service Oriented