Log In
Sign Up
br{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]>
About us
IHG Hotels & Resorts is one of the world’s leading hotel companies, promising to provide True Hospitality for everyone; making you feel welcome and cared for, recognised and respected, wherever you are in the world. With a strong presence in Region our brands include some of the world’s largest brands like InterContinental Hotels & Resorts, Hotel Indigo, Crowne Plaza Hotels and Resorts, Holiday Inn and Holiday Inn Express.
Your day to day
We are looking for a talented UAE National who is looking to develop their skills further within further within administration.
Key Accountabilities:
- Act as first point of contact in the office. Greet, screen, assist and direct guests and clients to appropriate person and department.
- Operate switchboard telephone, receive incoming calls and extend calls to appropriate connections, take and transmit information and messages as requested.
- Provide accurate information and assistance to internal and external callers, clients and guests.
- Perform a variety of clerical works as assigned such as typing, scanning, laminating.
- Responsible in receiving, sorting and distributing mails/parcels/packages and maintaining postage and incoming document records.
- Processing and coordinating couriers for all outgoing mail/document.
- Scheduling and coordinating meetings/appointments.
- Support the office Manager in organising all office events and catering etc…
- Maintaining the office Meeting Rooms’ calendar and use of office facilities.
- Purchasing office supplies and monitoring inventory of stocks, as well as ordering business cards & IHG Stationery for the office.
- Report office maintenance issues and liaise with the concerned party for immediate repair/action.
- Handling and managing Office petty cash.
- Handling the Facilities Ariba Purchasing system, processing invoices, sourcing & setting suppliers, negotiating rates and following up on payments.
- Responsible for monitoring daily delivery of office newspapers, weekly flower arrangements & plant maintenance.
- Arrange and maintain records of all office biometric access and car park passes.
- Responsible for office environment (look & feel).
- Responsible for communicating and liaising with Festival Tower Facilities Management.
- Perform other related duties as assigned.
- Maintain and update contact lists of corporate employees, IMEA GMs List (Managed & Franchised).
- Assist with some travel arrangements (flights, hotels and transportation arrangements) for some of the Office LT and Directors with no assistants.
- Prepare and collate location charts for the IMEA Leadership Team on weekly basis.
- Provide administrative support to those who do not have assistant and other requesting departments.
- Assist in processing visa application in various consular offices.
- Perform other related duties as assigned.
What we need from you
- Strong attention to detail and accuracy in both numerical and written works
- Organized and self-motivated
- Willingness to learn and grow within a global organization
- Advanced proficiency in MS Office programs, presenting data accurately and efficiently
- Strong attention to detail and accuracy for both numerical and written work
- Organised, delivery orientated and self-motivated
- Intellectual curiosity and commitment to learning and growth
What we offer
At IHG, we like to believe we offer a unique culture, where there’s inclusivity yet room to be yourself. When hard work pays off, it’s positive to know you’re appreciated.
Alongside our great working environment, we’ll offer you a strong package firstly including an industry competitive salary, an annual bonus, healthcare, and incredible worldwide hotel discounts.
As an equal opportunity employer, IHG is committed to providing a working culture that values diversity and inclusion and is committed to making reasonable adjustments to provide a barrier-free recruitment process.
Join us and not only can you benefit from the world of variety and opportunity, but you can also look forward to being part of a company that will appreciate you for simply being you. At IHG we celebrate our differences, and we believe everyone has something unique to bring to each team.
#LI-CW1
Job Reference: EMEAA38030
