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Job Summary
- Order front office supplies and keep inventory of stock.
- Update calendars and schedule meetings.
- Manage all re-registration formalities for current pupils and monitor re-registration fees collection.
- Ensure accurate and updated database management for all pupil information and files.
- Manage reporting of statistics and enrolment details to the Principal on a weekly basis and as requested.
- Keep updated records of office expenses, fee received etc.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
- Greet and welcome guests as soon as they arrive at the school.
- Answer, screen and forward incoming phone calls.
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, registration packs and brochures).
- Receive, sort and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, visitor badges etc).
- Ensure initial admissions enquiries are captured, recorded, handled and followed upon.
- Respond to enquiry emails or forward to appropriate authority and ensure follow up.
- Manage pupil information and database records in ACE.
Requirements
- Three to four years’ experience in managing front office & administrative duties.
- Excellent writing and communication skills.
- Professional attitude and appearance.
- Highly organized with the ability to multitask.
- Bachelors Degree holder.
Benefits
- A competitive tax-free salary
- End of service benefits
- Medical Insurance
- Discounted and assisted child education at the Nursery
- Internal/external sponsored training and extensive career advancement
- An opportunity to be part of one of the world’s fastest growing Nursery chains
