Helvethic Hiring for Personal Assistant at Dubai Full Time

Polyvalent Female Personal Assistant With Financial & Marketing Background

As a fast-growing Swiss family office, we are scouting for a well-rounded Personal Assistant with the following qualities:
• Fluent in English, with excellent verbal and written articulacy. Knowledge of French language is a plus
• Excellent renumeration package, plus yearly return flight ticket
• Financial background & education
• Marketing Background or education is a plus
• Must have a Driving licence with good driving skills
• Proven experience as a personal assistant or in similar role, ideally supporting Directors
• A fast, forward, independent, and logical thinker who can take initiatives
• Willingness to learn and develop personal skills (soft & hard)
• Discrete, good listener and trustworthy
• Flexible, adaptable, job-centred and accessible 24/7
• Strong planning and organizing skills with efficient reporting ability
• Expert skills in Excel and usual desktop suites

The job responsibilities will include:
• Acting as a first point of contact, dealing with correspondence and phone calls
• Completing a broad variety of tasks including managing an extremely active calendar of appointments; completing reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; booking and administrating road transport; arranging gifting when requested by clients; conducting researches; compiling documents for meetings; taking notes and writing minutes during meetings
• Moving within Dubai when to complete allocated tasks; driving and accompanying the managing partner around the city
• Prioritising conflicting needs; handles matters expeditiously, proactively, and follows-through on tasks to successful completion, often with deadline pressures.
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses

Rewarding package for the right candidate, including transport allowance, mobile phone allowance, health care and flight tickets.