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Description:
We are currently in search of an experienced Administrative Assistant who can start immediately. We are looking for an individual with a pleasant demeanor, exceptional organizational and time management abilities, and a collaborative attitude, always open to acquiring new knowledge each day!
Primary Responsibilities:
1. Welcome and assist visitors with their needs.
2. Respond to and appropriately handle client calls, WhatsApp messages, and emails.
3. Maintain and update company personnel records and documentation.
4. Handle filing and retrieval of corporate records, documents, and reports as directed.
5. Maintain regular attendance records.
6. Verify agents’ client meetings and update files regularly.
7. Prepare Tenancy Contracts.
8. Assist the Sales Admin with CRM tasks and forms.
9. Offer general support to colleagues for printing and document-related tasks.
10. Contact candidates for interviews and aid in the smooth conduct of interviews.
11. Manage WhatsApp groups.
12. Monitor the overall cleanliness and stock inventory levels in the office.
Our ideal candidate possesses the following qualifications:
1. Previous experience in the UAE.
2. Proficiency in English.
3. Friendly, approachable, and well-groomed.
4. Highly motivated and detail-oriented.
5. Proficient in Outlook and Office Suite, with a particular focus on Excel and Word.
6. Quick learner and adaptable to change.
7. Ability to prioritize and perform well under pressure.
8. Capacity to handle tasks with confidentiality.
9. Exceptional customer service skills, both over the phone and in person.
10. Background in administration or HR is a plus.
11. Previous experience in a real estate company is advantageous.
Job Responsibilities:
1. Assist the Sales Head in maintaining daily agent meeting reports.
2. Make calls and gather feedback from our clients regarding sales agents.
3. Post property advertisements on various platforms.
4. Support agents in listing properties.
5. Monitor CRM lead updates for agents.
6. Serve as a liaison between sales agents and their respective Sales Head.
