GMG Hiring for Administrative Officer at Dubai Full Time

About GMG

• GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, food and health sectors. Its vision is to inspire people to win in ways that make the world better. Today, GMG’s investments span across four key verticals: GMG Sports, GMG Food, GMG Health, and GMG Consumer Goods. Under the ownership and management of the Baker family, it has become a leading global company, affiliated with the world’s most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands into its markets.

About the role

• The role holder is responsible for providing administrative support by assisting in the activities that facilitate the flow of work in the related Division/Business Unit/Department. The role holder is also responsible for managing and providing
  all the paperwork, office procedures and other administrative tasks to facilitate operational requirements of the Division/Business Unit/Department.

About the requirements

• Performs general clerical duties to include but not limited to: typing, photocopying, faxing, mailing, and filing
• Responds, sorts and distributes incoming correspondence, including phone calls, faxes and emails
• Facilitates collection, distribution and dispatch of all correspondence (couriers/ letters/ bills) related to the related Division/Business Unit/Department
• Sends out internal communications for any new updates related to the Division/Business Unit/Department to ensure all personnel are aware and updated about the same
• Coordinates and facilitates the supply and maintenance of office equipment, whenever required
• Provides administrative documents including tender specifications, client quotations, vendor purchase orders, agreements and contracts, etc.
• Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use
• Develops and updates spreadsheets, documents, reports and presentations as per the requirement
• Composes and types routine letters, memoranda, reports, presentations and minutes of meetings
• Gathers, enters, and/or updates data to maintain internal files, records and databases, as appropriate
• Schedules appointments and manages arrangements for events/meetings of the related Division/Business Unit/Department
• Maintains confidentiality of documents and information received
• Assists in the coordination, supervision, and completion of special projects as appropriate

Self-Management:

• Defines performance goals at the start of the year in discussion with the reporting manager and ensures that the goals are achieved during the course of the year
• Takes ownership of his/her own learning agenda by identifying development needs in consultation with the manager and agreeing on the individual development plan which goes beyond just training and development

Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth