GluCare.Health Hiring for Executive Assistant at دبي Full Time

GluCare Integrated Diabetes Center is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the executive leadership team. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The Executive Assistant will play a key role in ensuring smooth day-to-day operations and fostering effective communication within the organization.RequirementsResponsibilities:Calendar Management:Coordinate and manage the executive team’s calendars, including scheduling appointments, meetings, and travel arrangementsCommunication:Act as a liaison between the executive team and internal/external stakeholders, ensuring timely and accurate communicationDraft, proofread, and edit emails, reports, and other documentsMeeting Coordination:Organize and coordinate meetings, conferences, and special eventsPrepare meeting agendas, attend meetings, and take accurate minutesTravel Arrangements:Arrange travel itineraries, accommodations, and transportation for executive team membersDocument Management:Maintain and organize electronic and physical files, ensuring confidentiality and easy retrieval of informationExpense Management:Process and track expense reports for executive team membersProject Support:Assist in various projects by conducting research, compiling data, and preparing reportsOffice Management:Oversee general office operations, including ordering supplies, managing office equipment, and handling incoming callsConfidentiality:Handle sensitive and confidential information with discretion and professionalismAd-hoc Tasks:Perform other duties and responsibilities as assigned by the executive teamBenefits Education: Bachelor’s degree in Business Administration, Communication, or a related fieldExperience:Proven experience as an executive assistant or similar roleFamiliarity with healthcare or diabetes-related industries is a plusSkills:Exceptional organizational and time-management skillsProficient in Microsoft Office Suite (Word, Excel, PowerPoint)Strong written and verbal communication skillsAbility to maintain confidentiality and exercise discretionFlexibility and adaptability to handle changing prioritiesPersonality Traits:Proactive and self-motivatedTeam-oriented with a positive attitudeStrong problem-solving skills