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Job Description
The PA to Principal/ CEO needs to facilitate and coordinate all PA and administrative functions to ensure the smooth running of the Academy. They should act as an ambassador to the school and perform in an efficient, professional, and confidential manner all job duties.
Main responsibilities and duties:
Responsible for managing all secretarial and tuition fee related functions of the office of Principal/CEO.
Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
Generate and process daily office e-mails, telephone calls and faxes.
Perform a wide variety of general PA duties including the maintenance of accurate and detailed records, databases, and filing systems.
Maintain the school Principal/ CEO’s appointment calendars as well as all their professional communication and public relations needs.
Compile information from various sources to generate reports; prepare, collate and distribute weekly, monthly and annual reports as required.
Review and update all documentations, calendars and all school related activities. Organize and coordinate office management activities and oversees school events. Communicate information to faculty, staff, parents, and students.
Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
Attend staff meetings and serve on committees as required.
Perform other duties as requested by the school Principal/ CEO.
About You
Three (3) years experience as PA in an office or school environment.
Educated to Degree level
Strong communication skills with excellent standard of written and spoken English.
Strong ICT skills desirable.
Able to handle a range of tasks, work under pressure and relate well to children and colleagues
High level of tact and diplomacy at all times
