GCS Hiring for Office Administrator Job at Dubai Full Time

• Act as the first point of contact with the staff and clients.
• Document Control: – filing, recording, and referencing of staff and client’s documents / information on the in-house filing system (electronically & by hand).
• Be competent in all social media, marketing, branding, and income generating initiatives.
• Interface between the Owner / General Manager, staff, prospective clients, as well as exiting clients, to successfully grow the business and generate revenue.
• Compile and present weekly and monthly client / customer activity reports, including but not limited to: – reservations list and expiring offers, attendance rates, customer surveys, income, and expenditures reports, etc.
• Monitor and verify the company’s client/customer leads, booking and reservations master sheet.

· Assist in the compilation of weekly, monthly, quarterly, and annual reports.

• Prepare, update, and circulate minutes and agendas.
• Issue and manage documents to implement cleaning and operational procedures, etc.
• Meet and greet all clients and receive/respond to all phone calls, emails, social media platform enquires from existing and prospective clients / customers.
• Initial point of contact to address client complaints, queries, and concerns; taking the necessary instructions/directive from the Owner/General Manager; escalating as and when required.
• Populate cyclical site inspections and condition survey reports.
• Manage and keep up to date client contact details and information.
• Assist with the training and monitoring of staff and oversite of the vendors / service providers.
• Assist with the accounts receivables: – invoicing, collections, payments, receipting, daily cash balance reporting and weekly & monthly financial reporting (income & expenses).

Job Type: Full-time

Salary: AED2,000.00 – AED2,500.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have social media advertising experience? Can you schedule workers shifts accurately? Do you have knowledge about the cleaning industry? Do you posses problem solving skills? Do you posses good organisation skills? you have the ability to use your time and resources efficiently and effectively? Do you posses good communication skills? Can you work efficiently with minimal supervision? Are you a self starter?

Education:

• Bachelor’s (Preferred)

Experience:

• Administrative: 3 years (Preferred)

Language:

• English (Required)

License/Certification:

• College/ University Certificate (Preferred)
• Driver’s license (Preferred)
• Microsoft Tools Certificate (Preferred)

Shift availability:

• Day Shift (Preferred)

Willingness to travel:

• 25% (Preferred)