Encore Group Hiring for HR Coordinator Job at Dubai Full Time

Key Job Responsibilities

Administration

• Assist in maintaining the HR database and all employee records and files for assigned region.

• Monitor probationary periods for new employees, liaise with appropriate Line Manager and issue letters

• Complete assigned reporting functions involving a variety of HR statistics and other information assigned.
• Administer the Rewards Program which includes receiving, tracking and importing points weekly.
• Perform general office support functions and assist regional departments as necessary.
• Prepare and distribute local letters as required

• Ad-hoc projects as required by the HR Manager or Group HR Director
• Monitor employment document expiry dates.
  • Communicate with employees on the timely renewal of their passports.
  • Liaise and follow-up with Sponsor & Typing Centre on the timely renewal of employment visas and work permits.
  • Coordinate visa renewal process with concerned employees.
• Process labour & visa applications for new joiners
  • Coordinate labour & visa application process with concerned parties

Recruitment and Onboarding

• Process and review employment applications in order to evaluate qualifications or eligibility of applicants and refer screened candidates to the HR Manager.
• Coordinate and organize interview schedules with shortlisted candidates.
• Verify prior employment, contact candidate references, and communicate with applicants/candidates of their application acceptance or rejection.
• Prepare Induction Kits, schedule Induction Plans and open/activate Employee Files of new joiners.
• Manage and maintain an up-to-date recruitment log though the HR system.

Customer Service

• Answer incoming phone calls and attempt to provide support or direct calls to appropriate department member.
• Assume responsibility for establishing and maintaining effective communication, coordination, and working relations with all team members.
• Display a sense of urgency and strive to exceed the expectations and needs of internal and external customers.
• Act as a liaison for communication between team members and the department.
• Point of contact for new employees regarding HR policies and programs as needed.

Regional Support

• Provide regional assistance with the new hire process to include, but not limited to pre-employment monitoring, new hire onboarding, staffing reports and part-time hiring.
• Answer general time and attendance questions.

• Provide first line HR generalist advice and guidance to both employees and managers, seeking solutions where necessary

• Provide regional training support.
• Support other functions in assigned region as necessary.

Disclaimer:

The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands.