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Company DescriptionEmirates Electrical & Instrumentation Company LLC.For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.Job DescriptionKeep a log of all in-coming enquiries and inform Manager . Type charts reports, memos and e-mails requested by Manager in assisting necessary copies and transparencies. Prepare draft correspondence to the incoming mail, reports as assigned and other documents independentlyMaintain complete and allocate filing system for forms, records, create databases. Sorts, labels, files and retrieves documents, or other materials and produce presentations, reports, and documents etc. Receive and screen incoming calls and visitors, take and relay messages, respond to requests for information determines which are priority matters, and inform Supervisor accordingly. Arrange, maintain, coordinate and schedule meetings or appointments. Assist in the preparation of presentation developed on Power Point. Prepare Excel Spread and formats sheets when needed. Responsible for mail pickup and distribution. Maintain follow-up file to ensure replies on questions, comments. Handle travel arrangements, perform research, handing hotel bookings. Coordinate with the Office Assistant for tea, or coffee to guest / staff whenever required. Coordinate with Office Assistant to ensure that offices, the reception area, the conference rooms and the kitchens are kept clean and tidy at all times. Attend any other duties within the scope of this function as and when required. QualificationsExperience Requirements:Minimum of 3-5 years of experience in a similar role, 3-4 years out of which handling correspondence, reports, chart, etc. Entering, retrieving and updating as well as exerting systematic follow-up constitute as essential part of the work. Excellent command of written and spoken English. Arabic would be an advantage. Good typing skills, good knowledge of Business English (Arabic is a plus), the capability of drafting correspondence and a successful track record in similar duties. Attributes and Behaviours:Familiarity with office organization and optimization techniquesHigh degree of multi-tasking and time management capabilityExcellent written and verbal communication skillsIntegrity and professionalismAdditional Informationkills and Professional Requirements:The Technical competences encompass advanced skills in operating Microsoft Office Applications (Excel, Power Point and Word). The capability of drafting correspondence and a successful track record in similar duties.
