Electra Events & Exhibitions Hiring for Logistics Coordinator (F/M) Job at Dubai

June 2022

Reporting to: Logistics Manager
Territory: UAE – GCC

Job Overview

Under the guidance of the Logistics Manager, the Logistics Coordinator will plan, manage & execute logistical activities to facilitate the optimum delivery of projects, internally & externally, local & international. This includes utilizing various resources and coordinating the efforts of team members, internal departments, as well as suppliers, to deliver projects according to plan, timescale & budgetary targets.

Main Accountabilities (list is non exhaustive):

Stakeholder Management

• Attend meetings with stakeholders to plan, manage & execute logistical activities related to delivering projects.
• Consult with all internal stakeholders on day-to-day basis for on-site plant, equipment & shipment needs, as well as the reporting on progress of ongoing request.
• Ensures that Electra’ & any sub-contract drivers/operators are respecting and strictly adhering to all OH&S rules & regulations, always.

Equipment Handling

• Responsible for handling all plant & equipment (inhouse & on sites).
• Coordinate regarding specification needs, breakdowns, delivery & off hiring.
• Identify cost saving methods during usage of the site plant & equipment, such as clubbing the request and control of equipment idling, etc. Target is ‘zero’ idling hours.
• Monitor all plant & equipment’s quality and conditions for safe operations.
• Ensure all plant & equipment complies with safety requirements, like RTA, etc.
• Manage and maintain all of Electra’ plant & equipment such as arranging maintenance, cost recording, registrations, certifications, etc.

Shipment handling

• Responsible for international shipments (Road/Sea/Air). Specific focus on GCC.
• Close coordination with appointed freight forwarders & booking of transporters.
• Responsible for shipment tracking and documents follow up. End-to-End.
• Create/coordinate all PL (packing lists), Delivery Notes (DN), Invoices, COO, etc. related to shipments.
• Plan, manage & execute safe vehicle loading and unloading.
• Ensure loading optimization to eliminating obsolete shipments
• Support site teams with material follow up & transporter coordination.
• Responsible to handle NAV (DN, Invoice and PO’) related to logistical activities.
• Any other task, as reasonably requested, by the company, including assisting team members in periods of absence.

General Obligations towards Health and Safety Environment

• You will correctly use machinery, appliances, tools, transport, and all equipment issued by the company.
• You will correctly use personal protective equipment supplied by the company.
• You will not remove any safety devices for any machinery or installations.
• You will perform all tasks set forth by safety regulations and cooperate with Electra to ensure a working environment and conditions that do not pose any risks in terms of health and safety.

Technical & Functional Skills:

• Good knowledge of end-to-end logistical operations.
• Good knowledge of GCC road rules & regulations.
• Good knowledge of GCC supply market for related activities.
• Good knowledge of plant & equipment handling.
• Good knowledge of methods, techniques and procedures involved in maintenance repairs and replacements.
• Basic knowledge of mechanical issues.
• Strong understanding of compliance and risk management.
• Strong understanding of safety culture and management.
• Ability to coordinate programs, prepare reports and maintain accurate records

Knowledge & Experience:

• 3 years in a similar role.
• Degree (12+3 or Equivalent). Professional qualification in Logistics & Transport (ex. CILT, or CLTD, or equivalent).
• MS/Applications (Excel/Word/PowerPoint).
• Knowledge of ERP systems.
• Advanced English Speaking, Reading & Writing (Hindi, Urdu, Arabic is beneficial).

Other Skills & Competencies:

• Ability to function and perform effectively at supervisory level.
• Positive mindset and ability to create effective working relationships with co-workers and managers.
• Well-developed problem solving and organizational skills.
• Able to make decisions & work well in a fast-paced environment.
• Excellent time management skills and ability to prioritize work.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Additional Information:

• Should possess valid UAE light vehicle driving license.
• Should be able to work on weekends and late hours.
• Should be able to travel within any GCC countries to attend duties.

Kindly make sure to fill in all the fields, including the message before sending your application. The page may take some time to load, don’t worry, your application will be received and you may close the page.