Electra Events & Exhibitions Hiring for Logistics Coordinator (F/M) Job at Dubai Full Time

June 2022

Reporting to: Logistics Manager
Territory: UAE – GCC

Job Overview

Under the guidance of the Logistics Manager, the Logistics Coordinator will plan, manage & execute logistical activities to facilitate the optimum delivery of projects, internally & externally, local & international. This includes utilizing various resources and coordinating the efforts of team members, internal departments, as well as suppliers, to deliver projects according to plan, timescale & budgetary targets.

Main Accountabilities (list is non exhaustive):

Stakeholder Management

• Attend meetings with stakeholders to plan, manage & execute logistical activities related to delivering projects.
• Consult with all internal stakeholders on day-to-day basis for on-site plant, equipment & shipment needs, as well as the reporting on progress of ongoing request.
• Ensures that Electra’ & any sub-contract drivers/operators are respecting and strictly adhering to all OH&S rules & regulations, always.

Equipment Handling

• Responsible for handling all plant & equipment (inhouse & on sites).
• Coordinate regarding specification needs, breakdowns, delivery & off hiring.
• Identify cost saving methods during usage of the site plant & equipment, such as clubbing the request and control of equipment idling, etc. Target is ‘zero’ idling hours.
• Monitor all plant & equipment’s quality and conditions for safe operations.
• Ensure all plant & equipment complies with safety requirements, like RTA, etc.
• Manage and maintain all of Electra’ plant & equipment such as arranging maintenance, cost recording, registrations, certifications, etc.

Shipment handling

• Responsible for international shipments (Road/Sea/Air). Specific focus on GCC.
• Close coordination with appointed freight forwarders & booking of transporters.
• Responsible for shipment tracking and documents follow up. End-to-End.
• Create/coordinate all PL (packing lists), Delivery Notes (DN), Invoices, COO, etc. related to shipments.
• Plan, manage & execute safe vehicle loading and unloading.
• Ensure loading optimization to eliminating obsolete shipments
• Support site teams with material follow up & transporter coordination.
• Responsible to handle NAV (DN, Invoice and PO’) related to logistical activities.
• Any other task, as reasonably requested, by the company, including assisting team members in periods of absence.

General Obligations towards Health and Safety Environment

• You will correctly use machinery, appliances, tools, transport, and all equipment issued by the company.
• You will correctly use personal protective equipment supplied by the company.
• You will not remove any safety devices for any machinery or installations.
• You will perform all tasks set forth by safety regulations and cooperate with Electra to ensure a working environment and conditions that do not pose any risks in terms of health and safety.

Technical & Functional Skills:

• Good knowledge of end-to-end logistical operations.
• Good knowledge of GCC road rules & regulations.
• Good knowledge of GCC supply market for related activities.
• Good knowledge of plant & equipment handling.
• Good knowledge of methods, techniques and procedures involved in maintenance repairs and replacements.
• Basic knowledge of mechanical issues.
• Strong understanding of compliance and risk management.
• Strong understanding of safety culture and management.
• Ability to coordinate programs, prepare reports and maintain accurate records

Knowledge & Experience:

• 3 years in a similar role.
• Degree (12+3 or Equivalent). Professional qualification in Logistics & Transport (ex. CILT, or CLTD, or equivalent).
• MS/Applications (Excel/Word/PowerPoint).
• Knowledge of ERP systems.
• Advanced English Speaking, Reading & Writing (Hindi, Urdu, Arabic is beneficial).

Other Skills & Competencies:

• Ability to function and perform effectively at supervisory level.
• Positive mindset and ability to create effective working relationships with co-workers and managers.
• Well-developed problem solving and organizational skills.
• Able to make decisions & work well in a fast-paced environment.
• Excellent time management skills and ability to prioritize work.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Additional Information:

• Should possess valid UAE light vehicle driving license.
• Should be able to work on weekends and late hours.
• Should be able to travel within any GCC countries to attend duties.

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