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September 2022
Reporting to: Operations Manager Graphics/Fabrics
Territory: UAE – GCC
Job Overview
The Production Coordinator coordinates & distributes needed information within the department to produce and install, and updates daily production schedules to meet deadlines. The Coordinator will perform the task as a link between projects managers and Graphics/Fabrics department and other departments within the organization.
Main Responsibilities (list non exhaustive):
Communication:
- Serve as a point of contact from the Graphics and Fabrics team for answering questions, scheduling work and confirming installations, providing pre-installation information, assuring quality, solving problems
- Discuss with department supervisors to determine the progress of work and to provide information on changes received from project managers or other departments
- Ensure the team has the information to be successful at their site installations, and follows the required process
- Review the daily work schedule and communicate possible delays or disruptions to the reporting manager
Coordination, Planification, and Organisation:
- Work with operation managers of the department to coordinate workflow and job priorities
- Review the scope of work with the supervisors to investigate possible delays and take or recommend appropriate actions to ensure work schedules are met
- Oversee the progress and quality of work being performed as per design
- Coordinate and follow up with the suppliers for work quality and delivery
- Coordinate with supervisor and team leader for any requirements on-site transport, material, etc…
- Keep up to date records of the jobs
Knowledge & Experience:
- Full knowledge of the entire process of the graphics/fabrics production & materials
- Basic technical knowledge in all fields related to the graphics and fabrics department (artwork, installation, fabric lining etc…)
- 5 years in exhibitions and events field
Other Skills and Competencies:
- English & Hindi
- Organisational skills
- Communication skills
- Critical thinking and problem solving
- Data management
- Ability to work under pressure (last-minute changes)
- Efficient in MS office
- Knowledge of design software (Photoshop, Illustrator, Sketchup)
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