Ebury Hiring for Office Manager Job at Dubai Full Time

About Us

Ebury is a FinTech success story, positioned among the fastest-growing international companies in its sector.

Ebury is a Global FinTech: we apply new technologies to enhance and automate financial services and processes. This allows small and medium-sized businesses to trade and transact internationally by eliminating boundaries related to more traditional procedures.

Founded in 2009, we are now positioned among the fastest-growing companies in the sector. Headquartered in London, we have more than 1000 staff covering over 50 nationalities (and counting!) working across more than 27 offices worldwide and serving more than 45,000 clients every day.

Hard work pays off: Ebury has just received a £350 million investment from Banco Santander and has won over 20 internationally recognised awards such as the Growing Business of the Year 2019: Larger Company (Turnover £50m+) and Financial Times: 1000 Europe’s Fastest-Growing Companies (which we have been awarded twice: 2017 and 2019!).

In September 2021, Ebury was named one of the top 15 European Fintechs to work for by Glassdoor and AltFi.

None of this would have been possible without our proudest achievement: our great people. Enthusiastic, innovative and collaborative teams, always ready to disrupt and revolutionise the fast-paced Fintech sector.

As Office Manager, you will be the ‘heart and soul’ of the team, responsible for ensuring that everything runs smoothly and your colleagues have everything they need to succeed. Working closely with the Country Manager and the HR team, this is a varied and interesting position that requires someone with a flexible, proactive and supportive approach. Culture fit is hugely important as you will be interacting with the team daily, therefore we are looking for someone that is hard working and can put forward ideas by observing what is working well and what is not. Our office is growing steadily, with 30 staff currently and expanding towards 40 over the coming 12 months. In this role, you will report directly to the Country Manager.

Tasks:

Onboarding/offboarding of employees: Visa & Insurance Preparing and developing existing welcome packs Conducting exit interviews Welcome meeting and introductions on day 1 Organise team lunch with team on day 1 Team

Events/Incentives: Arrange and book team events – for office and individual teams Work with FO on incentive rewards (dinners, gifts etc) When running incentives, work on tracking and keeping the data up to date Organising monthly global initiatives with Head office(mental health day, international women’s day etc.) Introduce initiatives that encourages inter-team collaboration

Presentations: Help the team with preparing training slides and materials Prepare weekly/monthly meeting packs for the front office

Diary Management: Manage the diary for training sessions and attendance Arrange appropriate dates for events and get-togethers with the team Keep on top of deadlines that senior members have (set reminders for them)

Office Management: Manage the kitchen orders (weekly) Manage suppliers – invoicing, payments, bookings etc Ensure equipment is working and organised. This may include keeping on top of our inventory, arranging orders for additional equipment, and liaising with our outsourced IT company. General tasks – printing of brochures and folders, office supplies Liaising with other teams such as finance and accounts Making submissions on the DIFC and DFSA portal Managing meeting rooms for client meetings (meeting calendars, tea/coffee for clients, stocked water) Organising/welcoming candidates for interviews and preparing meeting rooms for these interviews

Employee Feedback/Well-being: Work with senior management to gather feedback on areas that could be improved in our processes, culture, etc. Employee surveys and review of results Working with Safe Hands on other employees programs for well-being improvement General employee wellness check ups – Are new starters settling? Help them with bank accounts. Suggestions on living arrangements. Getting to know them personally.

We believe in inclusion. We stand against discrimination in all forms and have no tolerance for the intolerance of differences that makes us a modern and successful organisation. At Ebury, you can be whoever you want to be and still feel a sense of belonging no matter your story because we want you and your uniqueness to help write our future.

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