Deluxe Transportation & Logistics Hiring for Administration Manager at Dubai Full Time

Job Summary

The successful candidate must be an experienced Recruiter focused on placement of sales professionals, be enthusiastic, have the ability to build relationships and have exceptional communication skills.The Dubai Market Centre is one of the largest international brokerage companies in the UAE and we are currently seeking a Senior Recruiter to join our successful team.

Work environment is very important to us; we are looking for a career-minded and target driven Recruiter who has the ability to drive and engage high earning sales professional to join our fun HR team. If you are looking for your next role and enjoy working with great people in a positive atmosphere, Engel & Volkers Dubai is the company for you!

Administration Manager Responsibilities

• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Ensure operations adhere to policies and regulations
• Supervise and administer all the sales and leasing agents to ensure maximum compliance with all policies and procedures
• Conduct operational audits and ensure processes are in compliance with corporate policy.
• Prepare operational reports for the General Manager
• To liaise with the regulatory and governing bodies like Dubai Land Department, Rent Dispute Committee, Dubai Municipality and Civil Defense to ensure that all the revenue generating departments adhere to the set legal framework governing the real estate laws of Dubai
• Manage and implement new IT and Technical systems and softwares which can help improve the efficiency of the business by reducing the turnaround time to deliver business
• To ensure alignment of the department’s policies and objectives in line with the broad corporate policies and procedures
• Mange the company own assets including Issuance of Tenancy contracts, renewal notice, collection of rental payments, maintenance coordination…etc.
• Keep abreast with all organizational changes and business developments
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Supervise day-to-day operations of the administrative department and staff members
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions
• Collecting, organizing, and storing information using computers and filing systems.
• Oversee special projects and tracking progress towards company goals
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

Competencies

• Highly structured and organised
• Strong analytical skills and communication skills
• Arabic Speaking is a plus
• Minimum 5 years of experience in an Admin role in the Real Estate industry managing a team
• Excellent written and oral communication