Daimler AG Hiring for Executive Assistant to the President at Dubai Full Time

Job Description – Executive Assistant to the President & CEO & CFO (MER0002NQW)

Job Description

Executive Assistant to the President & CEO & CFO Group : Mercedes-Benz Group AG

Description

As the Executive Assistant to the President & CEO & CFO, you will be ensuring smooth day-to-day operations of the CEO Office by performing a wide variety of tasks ranging from administrative, organizational and scheduling support to handling communication requirements and liaising with internal and external parties.
You will be carrying out tasks in a consistent, accurate, and structured manner, while working autonomously and reliably. The ability to work efficiently to meet tight deadlines, to anticipate challenges and to proactively solve problems is key for success in this role.
In addition, this position requires discretion, tact and diplomacy as well as strong interpersonal skills and the drive to deliver excellent customer service. A basic understanding of the automotive industry as well as business processes is the foundation for carrying out business administration tasks.
If this sounds like the perfect challenge for you, you should apply today

Qualifications

Office Management &Communication

Manages the CEO and CFO’s diary by effectively scheduling and coordinating meetings, appointments, and other engagements Coordinates business requirements for CEO and CFO approvals and signature Oversees Board Room bookings and ensures functional and tidy condition of the Board Room Manages purchase requests and related tasks for the CEO office & Legal Handles electronic data management and paper filing Completes miscellaneous administrative tasks for the CEO office Supports CEO and Business Development Manager in various project-based initiatives Monitors and checks CEO’s departmental budget Organizes events for the Mercedes-Benz General Distributors Network (MBGD Conference, Owners Meeting, Product Forum and International Sales Meeting). Event Management Support (internal as well as external, such as managing RSVP’s, preparing Invites, contact person for questions for invitees, agency briefing etc.) Supports cross-functional tasks and projects for the CEO and the MBGD ExCom
Liaises with internal and external parties on behalf of the CEO and CFO Drafts written executive correspondence, such as emails and letters Regularly aligns and fosters exchange with all departmental secretaries First point of contact for all matters related to the CEO from our network Data Steward for CEO Office Order of caterings for meetings and townhalls and adequate preparation

Travel & Hospitality

Makes CEO and CFO business travel arrangements, including transportation, accommodation and travel agenda Submits CEO and CFO expense claims and relevant documentation Prepares visits of CEO and CFO guests and ensures appropriate hospitality Handles needed bookings for CEO and CFO out-of-office business related activities, such as restaurant reservations

Business Administration

Prepares and distributes meeting agendas with the input from relevant stakeholders Compiles and produces briefing folders in a suitable format Prepares reports and presentations Contact person for external Legal Engagement (contract extension, PR/PO/Invoice Management)

Organization

: Mercedes-Benz Cars Middle East FZE

Primary Location

: United Arab Emirates-Dubai-Dubai

Work Locations

: P.O.Box 17880, Jebel Ali P.O.Box 17880, Jebel Ali N201, P.O. Box 17880, Jebel Ali Dubai 000000