Confidential Hiring for Executive Assistant at دبي, الإمارات العربية المتحدة

The JobReporting to the Chief Executive Officer, the successful candidate will be responsible for providing complex and top- level administrative and secretarial assistance for high level executives. ResponsibilitiesManage and maintain the CEO’s busy calendar by acting as a gatekeeper to his diary, highlighting potential conflicts, recording travel arrangements, meetings, conference calls, etc.Maintains a variety of complex files and records often involving materials of a confidential nature.Coordinate travel arrangements as required, including booking flights, hotel accommodation, car rental, and providing directions to facilitate hassle-free travelResponsible for organizing internal and external meetings ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up as appropriate.Research, collects and analyzes data to prepare reports and documents as required by the CEO.Prepare powerpoint presentations for customer and in-house meetings.Track the deliverables of the Senior Executives on behalf of the CEO ensuring that tasks are completed and deadlines are met as agreed.Keep constant communication with vendors and third parties to keep office supplies, coffee, drinks, pantry and services in optimal levels at all times.Ensure that the office is in presentable and optimal condition and decoration for the Senior Executives and visiting customers, looking after the facility with personal touches and decorative good-tasted selections (plants, pictures, furniture arrangements, etc).Perform other related responsibilities as and when requested by CEO. QualificationsDiploma/Degree in any field from a reputable universityMinimum of 5 years relevant experience. Good English Communication skills – verbal & writtenProficient in Microsoft Office Packages (Word, Excel, Presentation) as well as G-Suites programs.Organizational, planning and multi-tasking skillsExcellent reporting skillsAble to prioritize and ensure smooth execution of tasksMaintain high levels of professionalism and integrityWell organized with an understanding of priorities and changing demandsExperience in managing multiple priorities, administrative coordination, and logisticsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong written and verbal communication skills