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Procurement Officer
Job Location : UAE
Job responsibilities:
• Ensure all procurement is within the relevant departmental budgets and that it is in line with procurement best practices, internal and donor policies and procedures
• Review and update of procurement policies
• Track the items on the procurement plan and ensure that it is up to date
• Find suppliers and negotiate contracts and best prices on quality equipment, materials and other essential items may need; ensure compliance with the terms and conditions
• agreed on and further coordinate payment and delivery details
• Ensures adherence to requirements for competitive procurement (quotation requirements) and the overall management of the tender process while maintaining confidentiality in bidding and tendering process
• Ensures correct approvals on Purchase Requisition forms according to new signature authorization levels
• Maintains business relationships with suppliers and interact with suppliers on a daily basis to resolve transactional issues and gather critical information invoices, tracking info, tax docs. Etc.
• Oversees and updates annually the preferred vendor list
• Adheres to a strict no conflict of interest policy
• Oversees that all procurement transactions are completed with the correct and necessary documentation
• Prepares all required monthly reporting
• Develop and maintain contract templates for different contracts and sub-contracts.
• Responsible for managing work to improve procurement processes.
