Cigna Hiring for Executive Assistant – Global Individual Health Leadership Team Job at Dubai Full Time

The Executive Assistant will provide efficient administrative and secretarial support to the Chief Operating Officer, Chief Financial Officer and Chief Commercial Officer for Cigna’s DIFC based Global Individual Health segment.

Key Responsibilities:

• Calendar management: Manages calendar system and seeks opportunities to enhance efficiencies. Makes last minute calendaring decisions based on priority and business needs using sound judgment. Advises of last-minute scheduling changes and communicate via e-mail, telephone and/or text message when appropriate.
• Travel: Handles travel arrangements using Cigna’s online travel booking tool.
• Expenses: Submits accurate and timely submission of expense reports.
• Meeting planning: Schedules and organizes internal and external meetings, including any necessary logistics.
• Governance support: Attends critical board governance including Board Meetings to record minutes, track takeaways, follow up on action items, and manage invitations and agenda. Maintains department organization chart and email distribution lists.
• Onboarding: Plans and coordinates on-boarding and off-boarding of employees/contractors.
• Productivity support: Secures help desk support as needed to trouble shoot/resolve computer/phone/printer issues, orders equipment and supplies for department using the portal supply system, and manages department space planning in partnership with Corporate Real Estate.
• Connectivity with others: connectivity with secretarial peer group across the Middle East, Europe and International Markets segments as needed to anticipate needs and negotiate calendars
• Special projects/programs: Manages team-wide projects/programs as needed, such as teambuilding events, or other events.
• Communications: Drafts/edits/finalizes correspondence (letters, memos, mailings, email); adds signatures with expert judgement; creates Excel spreadsheets to track/monitor information; prepares PowerPoint presentations and misc. reports.
• Other: Recognizes varying complexities within situations and manages or diffuses issues appropriately. Displays good judgment and decision making ability and projects this skill onto others.

Qualifications:

• Candidate should have a minimum of 5 years of progressively responsible administrative experience.
• Collaborative team player that can build / maintain a team based environment and work closely with employees at all levels within the organization, inc senior executives
• Must have high level of interpersonal skills to handle sensitive and confidential situations as well as communicate with individuals at all levels of the organization.
• Previous experience working at Fortune 500 companies highly desired.
• Expert skills with critical Microsoft tools, including, Word, Excel, PowerPoint, Outlook and its calendar functions.
• Professional demeanour with excellent verbal and written communication skills.
• High energy with the ability to keep up with a fast-paced working environment.
• High degree of integrity and accountability to delivery strong, high-quality outcomes.
• Ability to work independently and maintain confidential information in highly professional manner.
• Ability to have a high-level of accuracy and detail-oriented.
• Demonstrated flexibility, ability to adjust priorities, and a solutions-oriented mindset required.
• Proactively anticipates needs of the team – always thinking ahead.
• Experience with supporting a virtual workforce.
• Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.
• Travel may be required to other Cigna locations and off-sites as needed to support senior leadership.

About Cigna

Cigna Corporation exists to improve lives. We are a global health service company dedicated to improving the health, well-being and peace of mind of those we serve. Together, with colleagues around the world, we aspire to transform health services, making them more affordable and accessible to millions. Through our unmatched expertise, bold action, fresh ideas and an unwavering commitment to patient-centered care, we are a force of health services innovation. When you work with us, or one of our subsidiaries, you’ll enjoy meaningful career experiences that enrich people’s lives. What difference will you make?

Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.

If you require reasonable accommodation in completing the online application process, please email: [email protected] for support. Do not email [email protected] for an update on your application or to provide your resume as you will not receive a response.