Log In
Sign Up
br{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]>
The Role
The Senior Operation Coordinator is a demanding, varied and interesting role for someone who has the ability to multi-task in a fast moving and vibrant environment. Acting as local shipping contact and anchor within our global organization serves as integral part to various international departments and requires operative day to day solving of practical problems quickly and efficiently when the need arises.
Specific duties & responsibilities will include but are not limited to
Operations Coordinator
- Ensure facilities are in functional order (technical side) whilst general facilities is managed by operations manager & front of house (e.g. lightning, cleaning, signage, carpeting etc.)
- Liaison with Operations manager to ensure that H&S requirements are met and consistent
- Assist Operations manager & front of house in collecting payment (depositing cash and cheques, cheque collection, document submission/collection to the bank)
- Assist specialists in shipment inspection and supervision of hand-carries arriving or leaving Dubai when required
- Preparing WPS for the Operation Manager monthly
- Raising Purchase Orders in JDE
- Monthly report to pay Etisalat bills & handling DU
- Oversee barcode scanning process in the warehouse together with shipping company to update the location in JDE
- Coordinate with global security team on any local or critical issue
- Liaise with DIFC as a contact person for Government paperwork( e.i. Visas, labor cards, medicals, parking etc)
Operation – Auction
- Assist when required for any function as deemed necessary for private sale, viewing and events
- Manage for appropriate shipping documentation in JDE (Collection Order, Arriving, Tax on Duty, De-Collection, preparing commercial invoice, JDE shipping)
IT
- Act as local point of contact for IT
- Coordinating with IT for any critical local issues
- Support department for local small issues
Art Transport
- Provide shipping quotes, create proforma and commercial invoices, meet deadlines and send shipment’s pre-alerts for Art and Luxury departments
- Coordinating with suppliers for shipments and clients when needed
- Manage all in-house packing & delivery + inventory aspects for Jewellery Private Sales team in liaison with the specialists
- Manage unpacking/packing the incoming/outgoing Jewellery & Watches shipments
- Coordinating and supporting tours & exhibitions
- Liaise with the departments for custom’s inspection
- Clearing the pending shipment in FTA for approval on VAT
- Supporting departments for lots releases together with the Sale coordinator
- In charge of inventory: scan in/out items
Post Sale Support
- Act as local point of contact for Post Sale Team, buyers and specialists for shipment
- Confirm approved quote with suppliers & liaise with shippers and clients for collection
- Responsible for release of goods (raising PCO, checking AR for payment, collecting lot off the system) together with the operations team
- Proactively adding value to the client experience by anticipating the needs and expectations of our clients
- Responding to clients in a way that builds rapport, achieves positive engagement and delivery
- Organize Airport deliveries
The Candidate
- Previous experience in a varied operational & logistics role
- Excellent communication and interpersonal skills, including superior written and spoken communication in English
- Positive, dynamic attitude and an ability to lead by example
- Proven time/task management and problem-solving abilities.
- Logical thinker, attention to detail, and excellent personal organisation
- Adaptable and flexible – comfortable in an evolving environment, someone with a bias for action.
- Self-motivated – ability to work without close supervision and ability to prioritize work load
- Team Player – ability to build effective & collaborative , relationships within the team and across the wider business
Close Date: 31 July
#LI-Hybrid
