Log In
Sign Up
- About the Role
-
Job Purpose:
Facilitates and coordinates all secretarial and administrative functions to ensure the smooth running of the office of the Supervisor /Head of School/HR . Acts as an ambassador to the school and performs in an efficient, professional, and confidential manner all job duties.
Job Scope:
Responsible for managing all secretarial functions of the office of Supervisor/Head of school/HR .
Key Accountabilities:
- Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values
- Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
- Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
- Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
- Generate and process daily office e-mails, telephone calls and faxes
- Perform a wide variety of general secretarial duties including the maintenance of accurate and detailed records, databases, and filing systems.
- Maintain Supervisor/Head of School’s appointment calendar as well as all his/her professional communication and public relations needs.
- Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly and annual reports as required.
- Review and update all documentations, calendars and all school related activities. Organize and coordinate office management activities and oversees school events. Communicates information to faculty, staff, parents, and students.
- Assist HR in date to day HR operations and manage HR work in the absence of HR.
- Attend staff meetings and serves on committees as required.
- Shortlisting candidates and arranging interviews for supervisor/Head of School
- Perform other duties as requested by direct & dotted reporting line managers / supervisors.
- Manage staff attendance and leave forms for the staff reporting to Supervisor/Head of School
- Assist HR with employee onboarding process.
Job-Specific Knowledge & Skills:
- Excellent English skills (written and spoken)
- Positive interpersonal and communication skills
- Problem solving approach
- Technical and computer skills required for data entry and deadline monitoring
- About Your Benefits
-
The position offer an excellent remuneration package.
- About GEMS
-
Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.
- About the School
-
GEMS Cambridge International Schools have a proven track record of success in both academic and extra-curricular activities. Cambridge International Schools consistently produce results that are significantly above the UK national averages, year after year. Over the past 3 years alone, GEMS Cambridge students have been accepted to 97 universities in 26 countries. GEMS Cambridge Sharjah continues the legacy of the Cambridge brand in Muwaileh area, Sharjah. Just 25 minutes from Downtown Dubai, this exciting new school opened in September 2019. Now in its third year of opening with more than 1600 students up to Year 12, the school has a capacity of 2500 students and will accommodate students up to Year 13. GEMS Cambridge Sharjah is a values-driven school which delivers the National Curriculum of England, with distinct opportunities to develop students’ full potential academically, socially and personally in a warm, happy and safe environment with design thinking at the core of curriculum
- About Application Process
-
If you meet the criteria and you are enthusiastic about the role, we would welcome your application.
To complete the application you would need the following document(s):
1. Resume/CV
2. Passport-size photographIn line with the UAE’s Emiratisation goals, GEMS welcomes and encourages applications from UAE nationals to join our fast-growing team.
Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.
