Brunel Hiring for Personal Assistant Job at Dubai Full Time

• Provides support to superior to facilitate the achievement of tasks and anticipates superior’s needs;
• Manages superior’s calendar, emails, contacts, correspondence and travel arrangements (flights/accommodation/transfers…);
• Ensures business trips are approved as per Company Corporate Security requirement and make sure that employees receive the necessary security advice;
• Coordinates appointments and meetings in line with superior, and actively supports the meeting’s preparation by organizing the necessary documentation through the concerned departments;
• Coordinate communication to the dealer network and ensure that the appropriate reference numbers are assigned for the assigned division;
• Prepares CEO meeting’s minutes. Files and archives the minutes of appropriate meetings and distributes to the participants including follow-up;
• Organizes and prepares the expense claims of superior;
• Prepares business Translation (English, German, Arabic) when necessary;
• Coordinates the holidays plans within the department. Keeps permanent record of holiday plans and issues the necessary approval after validation by his superior;
• Ensures the respect of Company policies linked to her/his activity (travel policy, meetings arrangements, mobility scheme…);
• Follows-up or implement special projects assigned on case-to-case basis;
• Raises purchase orders in KSRM system and process invoices in coordination with Finance Department;
• Manages/organizes events, conferences or workshops initiated by the CEO;
• Is the deputy administrator of Group Management topics if the CEO Executive Assistant / Project Manager is unavailable;
• Permanently looks for possible improvements in his/her function and the related topics;
• As a central point of contact within Company, ensures a feed-back to his/her hierarchy about company topics;
• Seeks for new ideas/solutions to improve processes and status quo (e.g.: digitalization).

What you need to bring

• Degree/Diploma Holder, communicative and language skills;
• Secretarial and/or hospitality background, 5-year experience in similar position;
• Fluency in English (written and spoken);
• Good understanding over company’s organization and business principles;
• Very good communication and organizational skills;
• Good team player;
• Service and customer oriented;
• Capability to anticipate needs/requirements;
• High sense of confidentiality.