Aspen Pharma Group Hiring for HR Officer (Mandatory Arabic Language Proficiency) – Dubai Job at Dubai Full Time

ROLE PURPOSE:

The HR Officer is responsible for administrative activities in the organization. The role manages the visa and immigration formalities as well as operational activities in payroll, leave management, employee training, policy administration, employee records and vendor management.

RESPONSIBILITIES:

• Handle all immigration/visa requirements for the company, including dealing with TECOM for new employee visas, work permits renewals, transfers, cancellations
• Liase and manage outsourced training vendors, government bodies/ authorities and ensure compliance to licensing requirements
• Handle day-to-day HR operations across the company including employee contracts, office administration, expense management, employee bank account opening
• Provide administrative support in processing payroll including addition of new joiner salary and bank details, leave inputs
• Handle accurate and efficient tracking of leave on HR portal and cross verify leave balances
• Support all aspects of onboarding process including HR Inductions/orientation and joining formalities
• Respond to employees’ queries and provide clarification on policies and Labour Law
• Ensure HR information relating to records and files are accurate, up to date and maintained confidentially
• Maintain and update HR portals (Success Factor – HR Share point ) and ensure timely and accurate availability of HR information
• Liaise with external benefits providers and coordinate training with external training vendors
• Assist with planning and execution of employee engagement activities such as employee wellbeing initiatives, staff teambuilding events
• Assist HRBP with administration of performance reviews, learning & development and other strategic roll-outs.
• Handling the administrative aspects of employee census management for Medical, Life Insurance policy and coordinate with Insurance vendor for claim administration.
• Collect employee questions, concerns, and suggestions and consolidate them in HR improvement projects.
• Coordinate the exit process for departing employees.

EDUCATION QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s degree/ Cert/ Diploma in Human Resources
• 3-5 years in good understanding of visa/immigration formalities and end-to-end HR operations cycle from recruiting to offboarding

TECHNICAL SKILLS:

• MS Excel, MS Word, PowerPoint Intermediate – Advanced
• Ability to prioritise and strong attention to detail – High
• Ability to handle sensitive situations and maintain a high degree of confidentiality – High
• Solid knowledge of labour legislations – High

KEY ATTRIBUTES:

BUSINESS

• Initiative
• Multi-tasking
• Results oriented
• Systems thinking
• Focused
• Cooperation
• Proactive
• Responsibility &Accountability

PEOPLE

• Flexibility and tolerance for ambiguity
• Capacity for and resistance to Stress
• Informal communications skills
• Active listening skills
• Writing skills
• Empathy

SELF

• Technical / professional knowledge
• Industry knowledge
• Personal responsibility
• Honesty
• Ethical conduct

ASPEN COMPETENCIES:

BUSINESS
Performance driven
Accountability/Ownership

PEOPLE
Deals with ambiguity/Embraces changes
Communicate effectively

SELF
Contribute Special expertise
Takes action with integrity