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Skills and Competencies
Responsibilities
- Greet and welcome visitors as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email Receive, sort, and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock Update calendars and schedule meetings
- Administrative operation support
- Arrange Monthly birthday parties, holiday events, New Year’s events, etc.
- Doing fixed asset inventory
- Prepare materials for the monthly meeting of the living committee
- Collect monthly bills and assist chefs in reimbursement
- New employee induction configuration Chinese system
Qualifications
- Essential: Bachelor’s Degree in business administration
Experience
• Essential: 3 years of proven experience as Receptionist or Admin Assistant
Skills and Competencies
- Fluent in Arabic, English, and Chinese speaker “Preferred”
- Excellent communication and interpersonal skills
- Strong problem-solving skills
- Technology Background would be a plus
- Proficiency in Microsoft Office and with business application software, and
planning systems
