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Visa and onboarding formalities
1. Welcome new employees upon arrival and hand over the welcoming kit.
2. Contact the IT team for arranging hardware, software for new employee
works station and register to biometrics attendance machine.
3. Ensure new hires have technical assistance to properly set up the working
stations.
4. Ensure that new employee received appropriate introductory training.
5. Gather and process paperwork, like contracts, non-disclosure agreements
and personal information sheet.
6. Suggest and implement changes and improvements to the hiring and onboarding process.
7. Communicate with management regarding the successes and failures of the
hiring and on-boarding process.
8. Prepare an on-boarding monthly report and present at HR Meeting.
9. Conduct Induction training that includes company policies, work schedules,
dress codes, product & services, and company perks.
10. Monthly reports on new hire/resigned to payroll team.
11. Responsible for the entire visa application process for new employees,
employees’ contract for renewal, and cancellation.
12. Call and follow up the candidate status, for MOL Contract, Work permit, eVisa, ChanPge status, and visa stamping.
13. Schedule Visa Medical & EID Registration for HQ, Abu Dhabi, Dubai, Sharjah,
and Logistics.
14. Arrange and coordinate the EID Biometric to all the J&T Branches and
Logistics.
15. Receive and issue original passports and Emirates ID to respective branches
and employees.
16. Collect all the pertinent documents for visa processing, Photo, Passport copy,
Old Visa, and attested documents.
17. Submit all required documents to the Public Relation Officer (PRO) including
candidate salary and benefits package.
18. Receive and submit signed MOHRE Contract and apply for work permit.
19. Schedule Visa Medical, EID Registration, Biometric and Tawjeeh Seminar to
complete the visa process.
20. Receive and issue original passports and Emirates ID to respective branches
and employees.
21. Process Business Visit Visa for J&T Employees when necessary.
22. Address new hires queries regarding contracts, visa process, employee
benefits and payroll.
23. Send the candidate form to the third party with salary and benefits details.
24. Maintain and update Employees’ 201 file.
25. Update employee records and employment status in HR systems.
26. Support and maintain the employee engagement programs and initiatives
that support JNT organizational goals and culture.
27. Develop and communicate positive employee relations strategies and
retention initiatives that foster and promote a culture of excellence.
28. Stay informed and aware of organizational operations and initiatives and
identify areas where additional internal associate engagement
communication is needed and develop a plan to meet those needs.
29. Perform additional HR tasks and/or special projects, as assigned by HR
Manager.
Offboarding Formalities
1. Craft and send emails with direction and information on the offboarding
information to the immediate manager and employee.
2. Responsible to ensure compliance within offboarding process in accordance
with company’s policy and guidelines.
Job Requirements / Desired Skills Set
24. Maintain and update Employees’ 201 file.
25. Update employee records and employment status in HR systems.
26. Support and maintain the employee engagement programs and initiatives
that support JNT organizational goals and culture.
27. Develop and communicate positive employee relations strategies and
retention initiatives that foster and promote a culture of excellence.
28. Stay informed and aware of organizational operations and initiatives and
identify areas where additional internal associate engagement
communication is needed and develop a plan to meet those needs.
29. Perform additional HR tasks and/or special projects, as assigned by HR
Manager.
Offboarding Formalities
1. Craft and send emails with direction and information on the offboarding
information to the immediate manager and employee.
2. Responsible to ensure compliance within offboarding process in accordance
with company’s policy and guidelines.
Job Requirements / Desired Skills Set
- Excellent verbal and written communication skills
- Exceptional organizational skills, and attention to detail
- Ability to act with integrity, professionalism, and confidentiality
- Sound knowledge of employment-related laws and regulations
- Sound knowledge of employment paperwork
- Ability to take quick decisions while working in a fast-paced environment
- Proficient in MS office and ERP software
Education and Experience
- Bachelor’s degree in Human Resources, Business Administration, or related field
- Proven work experience as an Onboarding Specialist or similar role
