AMS International Hiring for Executive Assistant [18 months- non renewable] Job at Dubai Full Time

Managing the complex calendars of 3 senior leaders with utmost attention to accuracy, timeliness, and ensuring the schedule aligns with her/his priorities and commitments.

• Collaborate on planning and support of all-up meetings and events including All Hands, offsites, morale events, and other group meetings as needed

• Planning and coordinating domestic and international travel end-to-end including the proactive anticipation of any, and all logistics and itineraries, as well as the reconciling and submission of expense reports

• Preparing and reconciling expense reports to ensure timely processing.

• Acting as interim approver on team expense reports, ensuring coding accuracy and full compliance

• Manage procurement for teams including purchasing equipment, services and supplies, creating purchase orders and processing invoices

• Assisting with org-wide events run by the admin team.

• Knowledgeable of policies and procedures regarding purchasing, expense report submission, and domestic and international travel.

• Team support including space management, office moves, new hire set up and onboarding and procurement of equipment and supplies

• Working closely with the team and other operations staff regarding communications, meetings, etc.

• Distribution and security group ownership and management

• Open POs and track efficiency of PO management

• Providing backup support (calendar, travel, expenses) to others during leave periods

• Assisting with personal arrangements for the senior leaders (and their families where applicable) including and not limited to Insurance Claims, Holiday planning and booking, Education Allowance Reimbursement, visa renewals, bill payments etc

• Maintain a level of leadership and professionalism that exemplifies the company’s values through Respect, Integrity, and Accountability