Amazon Web Services MENA FZ Hiring for AWS Executive Assistant , EMEA Emerging Markets Job at Dubai Full Time

Able to work efficiently and accurately when under pressure to meet tight deadlines

Good computer skills, Outlook (Advanced), Excel (Advanced), Word (Advanced), PowerPoint (Advanced) and internet research

Excellent organizational, planning and prioritization skills and attention to detail

Extensive experience of diary management and arranging international travel and conference calls

Ability to influence and negotiate with professional presence

Demonstrate a track record being a team player within a large scale rapid and process driven environment

Demonstrate a track record of problem solving and very strong analytical skill capability with the ability to operate with ambiguity. Excellent communication (written and verbal) and interpersonal skills

English language skills are mandatory

Ability to complete a high volume of tasks with minimal direction

Job summary

Amazon Web Services is seeking a special individual to assist 2 business leaders of Amazon Web Services (AWS). This person will prioritize and resolve open issues, directly communicate with key customers, follow up on group commitments with the leadership team, and be responsive to other teams at Amazon.

The right candidate for this job will be innovative, curious, detail-oriented, self-starting, and extremely customer focused. The assistant will be responsible for high quality written communication both within Amazon and to the outside world. Good judgment, writing skills, and the ability to simplify are important. While there are no specific areas of technical expertise required, this job requires a fearlessness in dealing with semi-technical subjects.

Key job responsibilities

Roles and Responsibilities:
Management of complex calendar and scheduling requirements

Tracking and helping drive completion of key deliverables and follow up on outstanding items

Organize both team and large scale events and manage the project from end to end

Make timely decisions using independent judgment on a regular basis in a proactive manner

Must be able to work in a highly confidential environment

Manage and process mail and correspondence as required

Interact with AWS and Amazon counterparts on a global basis to arrange meetings, conference calls, diary schedules etc. with key colleagues and internal managers

Manage daily and weekly key information indicator statistics reporting

Prepare and issue minutes of meetings and assist with the follow up actions from meeting outcomes

Be goal and results driven with the ability to also look at the bigger picture in order to proactively plan

Work closely with support staff, Finance and Human Resources, to build and secure support and resources for projects and initiatives

Carry out responsibilities in accordance with the organization’s policies and procedures

Schedule cost effective air/hotel/ground transportation. Create detailed, to-the-minute travel itineraries (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international travel process (including passport, visa, vaccination, and cell phone requirements). Complete and file expense reports; utilizing both domestic and international currencies.

Drive team activities (including staff meeting agendas and notes, org-wide meetings, social outings, supply ordering, and other key logistics).

Identify and coordinate most productive and cost effective method for meetings including in person, on-site, off-site, audio conferences (international, stateside and local) and video conferences.

Act as administrator over team SharePoint sites and Wiki pages.

Close collaboration with departmental EA peers

Responsible for all space planning activities within the organization

Ability to work independently with minimal direction

All other duties as assigned including special projects.

Co-ordination duties for Sales Training programs & yearly sales kick-off events

A day in the life

About AWS

Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.

Inclusive Team Culture

Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness.

Significant experience as an Executive Assistant/ Personal Assistant at Director and/or Senior leadership level

Positive, proactive and able to exercise great judgment

Ability to work in a highly ambiguous environment