Alshaya Enterprises Hiring for Officer – Purchasing Job at Dubai Full Time

General

• Support the Category Team Leader and Procurement Manager in developing the annual procurement budget where needed.
• Assure required goods availability and negotiate terms of sales by formulating the company’s policies with suppliers. Review, evaluate, and approve specifications for issuing and awarding bids.
• Prepare and process requisitions and purchase orders for supplies and equipment.
• Resolve discrepancies by collecting and analyzing information.
• Arrange for disposal of surplus materials.
• Resolve vendor or contractor grievances and claims against suppliers.
• Maintain record of good orders and received.
• Review purchase order claims and contracts for conformance to the company policy.
• Analyze market and delivery systems in order to assess present and future material availability.
• Participate in the development of specifications for equipment, products or substitute materials.
• Develop RFPs in order to locate vendors of materials, equipment or supplies and interview them in order to secure the most cost-effective sources of products and services, if required to support the sales team.
• Short-list the list of vendors with the help of the HOD and forward it to for approval as per company DOA.
• Develop and implement purchasing and contract management policies, instructions, and procedures to ensure that the procurement function operates effectively.

Acquisition and Deployment

• Negotiate pricing, terms, and conditions of sale, and warranties of goods and products with key suppliers and vendors
• Negotiate contracts with vendors who meet the company’s requirements to secure the most favorable terms of business for the company
• Define purchasing recommendations that support business goals, in collaboration with the HOD and the CEO
• Keep all contracts for the supply of goods and services under review to ensure that they are being carried out effectively and renegotiate terms where necessary
• Monitor vendor or contractor performance to ensure quality of service
• Maintain the central procurement budget to ensure the effective monitoring and control of all purchases
• Manage procurement team staffing, including supervision, scheduling, development, evaluation and disciplinary actions if necessary
• Liaise with Finance and Accounting department to ensure accurate and timely payment of invoices, as necessary for the business with the vendor
• Direct and coordinate activities of personnel engaged in buying, selling and distributing materials, equipment, machinery and supplies

Operations

• Monitor vendor or contractor performance to ensure quality of service
• Maintain the central procurement budget to ensure the effective monitoring and control of all purchases
• Manage procurement team staffing, including supervision, scheduling, development, evaluation and disciplinary actions if necessary
• Liaise with Finance and Accounting department to ensure accurate and timely payment of invoices, as necessary for the business with the vendor

Reporting

• Provide periodic reports on procurement and inventory to the HOD and superiors where necessary

• University Diploma in Business Administration or a similar field.
• At least 2 years’ experience in a similar field.
• Excellent negotiating skills
• Understanding of how to use an operating system
• Proficiency in English, Arabic an advantage
• Knowledge of law/regulations and contracts
• Advanced communication skills
• Strong negotiation skills
• Strong experience and rational judgment and exceptional attention to detail and follow-up skills.
• Strong interpersonal, presentation and communication skills