Allied Motors Trading LLC Hiring for Secretary to MD Job at Dubai Full Time

Duties/Responsibilities (not limited to):

• Provides high-level administrative support and assistance to the Director.
• Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents.
• Single point of contact for all appointment for the director. Professional guest handling.
• Arrange Visa, Ticket travel and hotel for Director.
• Schedules and attends meetings, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records
• Performs other related duties as assigned.
• Maintain agenda and assist in planning appointments, meetings, conferences etc.
• Managing multiple or complex calendars for meetings, travel and personal commitments.
• Attend meetings and keep minutes of meeting
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Other duties as and when assigned.

Requirements and skills

• Excellent written and verbal communication skills in English
• Proven experience as executive secretary role
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management
• Excellent organizational, planning and time-management skills
• Outstanding communication abilities
• Integrity and confidentiality

Education and Experience

Graduation degree in business administration or relative field with 5-6 years of relevant secretarial experience.

Job Types: Full-time, Permanent

Salary: AED6,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you currently based in Dubai? If YES where in Dubai?

Education:

• Bachelor’s (Required)

Experience:

• Secretarial: 5 years (Required)

Expected Start Date: 20/02/2023