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Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care & Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
Al Rostamani Communications is a leading IT & Telecommunication Solutions Provider and Systems Integrator, offering Innovative, Integrated Technology Solutions and Professional Services to customers in UAE and other GCC countries.
Job Purpose
To make sure the smooth flow of documents and materials for the sites and clients by liaising with customers, suppliers and warehouse, and ensure that the BU(s) adhere to all relevant standard policies. Also, ensure product code master data integration between CRM and SAP.
Job Responsibilities
- Responsible for Sales Order Processing, and related SO, MM, PS modules of SAP and simultaneous updating of documents in DMS and CRM
- Responsible for Inventory Management, Goods Receipt (GRN), Goods Issue (Deliveries) and Customer Invoicing
- Responsible for vendor coordination, logistics, shipment clearance (sea, sir & land) coordination with freight forwarders for smooth trading operations of the company
- Liaise with concerned and coordinating on customs clearance and coordinating for TRA Approvals in order to ensure compliance
- Compiling billing possibilities reports every fortnight for better revenue and gross profit forecast to FM and Head of Sales
- Issuing purchase orders to suppliers and coordinating with them to get the material on time to meet customer deadlines and timely invoicing
- Coordination with the customer for arranging deliveries, and obtaining customer acknowledgment for deliveries made and invoicing
- Maintaining open billing milestones for projects as per the agreed terms in customer contracts
- Providing report to FM on unbilled projects, ensuring to bill completely as per agreed milestones and invoice to customer complying with VAT regulations in consultation with Sales Consultant/Client Managers
- Preparation of stock reports on monthly basis to facilitate reporting and to avoid accumulation of old stock
- Coordination with the accounts payable in respect of queries related to vendor procurements and Invoices
- Overall responsible for service contracts and commercial coordination to ensure timely recognition and invoicing of maintenance and service contracts
- Maintaining open order status for sales teams and reporting to Sales Managers and Head of Sales
- Ensure smooth flow of final BOQ from CRM to SAP on winning orders from customers, to ensure immediate processing of the Sales orders in SAP
- Verification of vendor and customer volume rebates as per agreed terms to ensure timely booking
- To ensure that the purchase and sales process is concluded adhering to the approved SOP
- To provide required information as and when demanded to the Internal and External auditors as well as tax authorities complying with group guidelines
Job Requirements
Qualifications
- Diploma or University degree in Economics, Commerce, Accounting or similar field
Experience
- 5+ years of professional experience in sales or commercial administration
Knowledge & Skills
- ERP experience (SAP, etc.)
- Computer proficiency in MS Office and Excel
- Excellent coordination skills
- Excellent communication and negotiation skills
- Able to work under pressure with deadlines
- Able to work independently
At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.
