AirPro AE Hiring for Administrative Assistant Dubai Full Time Posted 7 hours ago Job at Dubai Full Time

You Will Be Responsible For

• Perform full-time administrative support and smooth running of the Production Department under the provision of the Managing Director/CEO.
• Perform secretarial works which include filing, typing, correspondence, and other general administrative works being assigned from time to time.
• Will be in charge of maintaining office operations through receiving and distributing communications; collecting and mailing correspondence
• Managing the reception area, telephone inquiries, call logs, and ensuring proper documentation and data entry. Determine which are priority matters and alert the administration and executive accordingly.
• Support staff in assigned project-based work and contribute to team effort by accomplishing related results as needed
• Plan and coordinate office activities and operations for a professional conference.
• Manage calendars to schedule appointments (Book conference calls, rooms, couriers, hotels, etc.)
• Arrange and coordinate meetings.
• Prepares agenda and make arrangement for the staff or other meetings.
• Make travel arrangements for staff.
• To maintain and update all documents and keep them orderly complete and categorize for easy accessibility to specific records (electronic and manual).
• Liaising suppliers and clients regarding inquiries, quotations, and payments and keeping customers informed of order status.
• Assist in the preparation of regularly scheduled reports
• Assist with the establishment, revision, and maintenance of office procedures and policies.
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; preparing comparison sheets, placing and expediting orders; verifying receipts; stocking items; delivering supplies to workstations.
• Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter funds.
• Familiarity with office management procedures and basic accounting principles.
• Perform other related work assigned from time to time.

Ideal Profile

Requirements

• Bachelor’s Degree in Administration or Secretary field
• Minimum of 3 years experience
• With experience in “HR, DOCUMENT CONTROL, SALES, PURCHASE, INVENTORY, PAYROLL, and ADMIN”
• Ability to work and perform with minimum supervision
• Can work under pressure
• Excellent Administrative and Customer Service Skills
• Excellent English Speaking, Writing, and Reading Skills
• Knowledgeable in using MS Office (Word, Excel, PowerPoint, etc.)
• Have a presentable image (Professional Looking) Photo taken within the last 6 months to reflect your current appearance is required
• Experience in handling certifications is an advantage such as ISO…etc.
• Knowledge of Accounting is an advantage